Send a message or a meeting invite to a contact group

Send a message or a meeting invite to a contact group

A contact group (formerly called a "distribution list") is a collection of email addresses. You can use a contact group to send an email message or meeting invitation to all the addresses at once. You can include contact groups in messages, task requests, meeting requests, and in other contact groups.

See instructions for creating a contact group.

Send a message or a meeting invite to a contact group

  1. Open Outlook and create a new email message or meeting request.

  2. If you know the name of your contact group, you can type it in the To field directly. Outlook will show you potential matches from the address book.

    You can also click the To button to display the Select Names dialog. Type a few characters of the contact group name and click Go. Contact groups are shown in bold font.

    You can select a contact group when sending your message.

  3. Enter a message or meeting subject, fill out any other necessary information, such as start and end times for a meeting, then click Send.

Choose your version for instructions

The instructions are slightly different depending on whether you're using the new Outlook on the web. Choose which version of Outlook on the web you're using to see the steps that apply to you.

IF YOUR MAILBOX LOOKS LIKE...

Outlook on the Web Beta

See Instructions for the new Outlook on the web.

IF YOUR MAILBOX LOOKS LIKE...

Outlook on the web

See Instructions for classic Outlook on the web.

Note: If your organization has included its logo in the toolbar, you might see something slightly different than shown above.

Instructions for the new Outlook on the web

Send an email message to a contact group in Outlook on the web

  1. At the top of the page, select New message.

  2. In the To field, type the name of the contact group. For example, if you're sending a message to the editors contact groups, you'd type "Editors". Outlook will present you with a list of choices from the address book. Select the appropriate one.

  3. Fill out the subject and body of the email and then click Send.

Schedule a meeting with a contact group in Outlook on the web

  1. At the bottom of the page, select Calendar to go to Calendar.

  2. At the top of the page, select New event.

  3. Fill in the meeting details.

  4. If you want to schedule an online meeting select the Skype meeting toggle.

  5. In the Invite people field, type the name of the contact group. For example, if you're sending a message to the editors contact groups, you'd type "Editors". Outlook will present you with a list of choices from the address book. Select the appropriate one.

  6. Fill out the subject, location, start and end times, and body of the invitation and then click Send.

Instructions for classic Outlook on the web

Send an email message to a contact group in Outlook on the web

  1. Sign in to Office 365.

    Select the app launcher  The app launcher icon in Office 365 , and then select Outlook.

  2. Select New.

  3. In the To field, type the name of the contact group. For example, if you're sending a message to the editors contact groups, you'd type "Editors". Outlook will present you with a list of choices from the address book. Select the appropriate one.

  4. Fill out the subject and body of the email and then click Send.

Schedule a meeting with a contact group in Outlook on the web

  1. Sign in to Office 365.

    Select The app launcher icon in Office 365 , and then Calendar button in O365 app launcher .

  2. Select New > Calendar Event.

  3. Fill in the meeting details.

  4. If you want to schedule an online meeting select Skype meeting > Add Skype meeting.

    New Skype Meeting option in Outlook on the Web

  5. In People, To field, type the name of the contact group. For example, if you're sending a message to the editors contact groups, you'd type "Editors". Outlook will present you with a list of choices from the address book. Select the appropriate one.

  6. Fill out the subject, location, start and end times, and body of the invitation and then click Send.

Have you heard about Office 365 Groups?

Office 365 Groups is the next step in the evolution of distribution lists and contact groups. It's a feature of Office 365 built with collaboration in mind and provides a shared inbox, OneNote notebook, library for files, and more. Learn more about Office 365 Groups.

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