Search your calendar in Outlook on the web

We use calendars to keep track of upcoming events, appointments, and meetings. If you recall adding an item to your calendar, but can't remember what you added and for what date, don't worry. You can search calendars in Outlook on the web to find that item.

Choose your version for instructions

The instructions are slightly different depending on whether you're using the new Outlook on the web. Choose which version of Outlook on the web you're using to see the steps that apply to you.

IF YOUR MAILBOX LOOKS LIKE...

Outlook on the Web Beta

See Instructions for the new Outlook on the web.

IF YOUR MAILBOX LOOKS LIKE...

Outlook on the web

See Instructions for classic Outlook on the web.

Note: If your organization has included its logo in the toolbar, you might see something slightly different than shown above.

Instructions for the new Outlook on the web

Search for an item in your calendar

When you’re viewing a calendar or calendars, you can search for an item by using a keyword or phrase.

  1. Sign in to Outlook on the web.

  2. At the bottom of the page, select Calendar Calendar .

  3. In the Search box, type a word or phrase. For example, you could enter the word "holiday" or a phrase such as "department meeting."

  4. Press Enter or select the magnifying glass to search.

Outlook on the web searches all calendars you've currently selected. You can adjust the time range or the calendars you wish to search using the filters in the search box.

Your search results will appear as a list. Choose any event in the list to view it in the reading pane.

Note: To clear the search box and return to the standard calendar view, choose the back arrow next to the search box or click anything in the left navigation menu.

More information about calendar search

A calendar search looks in the following fields in the Events Details form:

  • Subject

  • Location

  • Body (where you type notes)

  • Attachments

  • Organizer (who sent the invitation to a meeting)

  • Attendees (people invited to a meeting)

Instructions for classic Outlook on the web

Search for an item in your calendar

When you're viewing a calendar, you can search for an item by using a word, a person's name, or a phrase. The search will check for your search terms anywhere in that calendar. If you have more than one calendar open, search will focus on the calendar that's currently selected.

  1. Sign in to Outlook on the web, and then go to Calendar.

    A screenshot of the Calendar button

  2. In the Search Calendar box, type a word, name, or phrase. For example, you could enter the word "holiday," the name of a coworker, or a phrase such as "department meeting."

    Calendar search box
  3. Press Enter or choose Search Calendar search .

Your search results will appear as a list. Choose any event in the list to view it in the reading pane.

Note: To clear the search box and return to the standard calendar view, choose discard next to the search box.

More information about calendar search

  • A calendar search looks in the following fields in the Events Details form:

    • Subject

    • Location

    • Body (where you type notes)

    • Organizer (who sent the invitation to a meeting)

    • Attendees (people invited to a meeting)

    • Categories

  • As soon as you start typing in the Search Calendar box, a list appears of people you've corresponded with whose name matches the entered character. You can open and view the calendar of any person in the list who is part of your organization.

    Calendar search list that appears when you type something in the Calendar Search box and matches a name in your contact list or directory.

    Based on the characters entered in the search box, the size of the drop-down list increases or decreases. If the characters can't be matched to a person, the list disappears and results are shown in the standard list view.

See Also

Using the calendar in Outlook on the web

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