Save a copy of a workbook to your computer

To save a copy of your workbook from OneDrive to your computer, you'll need to download it.

If you have Excel desktop application, you can open the downloaded workbook and make any changes. Don’t have Excel desktop application? Not a problem, try it out at

  1. Click File > Save As > Download a Copy.

    Download a copy of a workbook

  2. Excel asks whether to open or save the workbook. Click Save.

    Note: If you click Open instead of Save, the workbook opens in Protected View.

You can either open the workbook or open the folder containing the workbook. Open the folder if you want to first rename or move the workbook to another location.

Open the workbook

  1. After your workbook is downloaded, click Save > Open.

  2. On the Protected View bar, click Enable Editing.

  3. Click File > Save As > Browse.

  4. Pick a folder where you want to save the workbook.

  5. In the File name box, type a name.

Open the folder

After your workbook is downloaded, click Open folder, and do one of the following:

Open the folder where the downloaded file is located.

  • To rename the workbook, select the workbook, click Rename, and type a new name.

  • To move the workbook, select the workbook and click Move to, and choose a new location.

Note: The Ribbon must be displayed in the Downloads box to see the rename and move options. If you don't see the Ribbon, click the View tab, and then click the pushpin icon Button image on the right. The rename and move options will appear on the Home tab.

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