Restrict or permit formatting changes

Restrict themes and styles to prevent users from changing a document's looks.

Restrict formatting

  1. Go to Home and select the Styles Dialog Box Launcher Dialog box launcher .

  2. In the Styles task pane, select Manage Styles Manage Styles > Restrict.

  3. Select a Sort order to use to view the styles.

  4. Select one of the following:

    • Select Visible      This includes styles that appear by default in the recommended list. To add styles, go to Recommend and select on any to add.

    • Select Built-in      This selects all of the built-in Word styles.

    • Select All      This selects all built-in and custom styles.

  5. Select one or more of the following:

    • Limit formatting to permitted styles      Select this to let users change formatting using only permitted styles. Users can't format text directly or use styles that are restricted.

    • Allow AutoFormat to override formatting      When Limit formatting to permitted styles is checked, this to allow reviewers to use restricted styles when automatically formatting text such as hyperlinks or automatic bullets.

    • Block Theme or Scheme switching      This prevents users from changing the themes used in the document.

    • Block Quick Style Set switching      This prevents users from changing the current style set.

  6. Click Restrict.

    A lock icon Lock Styles icon appears next to restricted styles.

  7. Select OK.

  8. Type and confirm a password in the Enter new password (optional) box if you want people to be able to remove the restriction,

Permit formatting

  1. Go to Home and select the Styles Dialog Box Launcher Dialog box launcher .

  2. In the Styles task pane, select Manage Styles Manage Styles > Restrict.

  3. Select the sort order that you want to use to view styles.

  4. Select the individual styles that you want to permit, or select groups of styles by using Select Visible, Select Built-in, or Select All.

  5. Select Permit.

  6. Type a password if needed to unlock the styles.

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