Produce a live event in Teams

Note: Live events are a preview feature in Microsoft Teams. Enjoy your sneak peek!

In this article

Producer capabilities

Produce a live event in Teams

Producer capabilities

Teams live events provide flexible options for event producers: 

  • If you want to broadcast a Teams meeting, bringing remote presenters and screen sharing into the event, you can use the "quick start" production method.

  • If you are running a high-end production event with a production crew and want to bring in a production tool you are familiar with, you can use the "external encoder" production method.  This production method is powered by Microsoft Stream.

Note: You must specify the production method at scheduling time.

The producer capabilities can vary depending on the production method you use:

Producer capability

Production method: Quick start

Production method: External encoder

Select video feeds from other presenters and send them to the event

Yes

No

Chat with other producers and presenters

Yes

Yes

Start and end the live event

Warning: Once you stop the live event, you can't restart it!

Yes

Yes

View the live attendee count

Yes

Yes

Share your screen (desktop or a window) into the event

Yes

No

Mute all other presenters

Yes

No

Join the audio from a PSTN phone (dial-in or self dial-out)

Yes

No

Moderate the Q&A, if configured for the event

Yes

Yes

Yammer conversation, if configured for the event

Yes

Yes

Auto archiving of recording in Microsoft Stream

No

Yes

Download recording

Yes

Yes, via Microsoft Stream

Download attendee report

Yes

No

Produce your live event  

You can quickly produce an event directly within the Teams by using instructions below. For more detailed instructions on setting up your events, see Best practices for producing a Teams live event.

Note: See Produce an external encoder live event in Teams if you are using an external hardware- or software-based encoder for your event.

  1. Click Meetings Meetings button , select the live event, and click Join.

    You can adjust your microphone and camera before joining the event as a producer. You also have an option to join as an attendee.

    Note: You will only join as a producer if you are the organizer of the event or if the organizer has assigned this role to you when they scheduled the event.

  2. For a quick start, turn on your camera, if you haven’t already joined with the camera on.

  3. In the producer UI, click your camera feed to preview it before sending it to the live event.

    Preview of live event
  4. Switch to a different camera source by clicking Switch camera at the bottom of the queue window or clicking Device settings and selecting a camera from the menu in the device settings pane.

  5. Click Send live to move the feed from preview to the live event.

    Note: This doesn't send the feed out live until you click Start.

    Preview and live feeds
  6. Click Start to start broadcasting live to your attendees!

    There's a 15– to 60–second delay from the time a media stream is broadcast to when attendees see it.

  7. If you stop your video feed (by turning off your camera, for example), attendees will see Live event will resume in a moment.

    Paused live event
  8. To share your desktop or a window, click Share and select the second monitor.

    Tip: If you are the sole producer in the event, we recommended that you use dual monitors. That way, you can queue content and send it to the event without seeing jarring transitions in the monitor.

    If you are using a single machine setup, here's how to share your desktop or a window:

    • To share the desktop, click Share > Desktop > Content > Send live. If the event hasn't already started, click Start.

    • To share a window, click Share and select one of the open windows from the Windows section in the source tray. Once the window is shared, switch over to the producer UI, select Content and then click Send live. If the event hasn't already started, click Start.

      Note: Do not minimize the selected window, as this would result in no preview showing in the queue.

    To stop sharing the desktop or window, click Stop sharing in the call monitor window. As a best practice, you can invite a co-presenter to the live event, who can then share the desktop or window, which you can then queue for streaming into the event.

  9. To queue another video feed, get other presenters to join the event. Once they are joined, their feeds show up in the bottom row.

    Backstage with multiple feeds
  10. If you are producing your event from an auditorium and there is an in-room audience, you can suppress noise cancellation by turning it off. To turn off noise cancellation, click Device settings and then turn off Noise cancellation from the device settings pane. This allows applause, in-room music, and laughter to be picked up for live streaming.

  11. To end the event, click End. Remember—once the live event ends, it cannot be restarted.

Want to know more?

Teams live event overview

Produce an external encoder live event

Best practices for producing a Teams live event

Present in a live event

Schedule a live event

Invite attendees

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