Present slide shows

Print your PowerPoint slides, handouts, or notes

Print your PowerPoint slides, handouts, or notes

In PowerPoint, you can print your slides, your speaker notes, and create handouts for your audience.

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Print your presentation

  1. Select File > Print.

  2. For Printer, select the printer you want to print to.

  3. For Settings, select the options you want:

    • Slides: From the drop-down, choose to print all slides, selected slides, or the current slide. Or, in the Slides box, type which slide numbers to print, separated by a comma.

    • Print Layout: Choose to print just the slides, just the speaker notes, an outline, or handouts.

      The Outline prints only the text in the slides, without images. The Notes of a presentation show the slide and the related speaker notes below it. If you choose to print Handouts, you can print several slides on one page using a variety of layouts, some with space for note-taking.

    • Collated: Choose whether you want the sheets collated or uncollated.

    • Color: Choose whether you want color, grayscale, or pure black and white.

    • Edit Header & Footer: Select to edit the header and footer before printing.

  4. For Copies, select how many copies you want to print.

  5. Select Print.

For printing in PowerPoint 2007, see Print your slides in older versions of PowerPoint.                    

Printed handouts: Add or remove slide numbering

This is a subscriber-only feature This feature is available to Office 365 Subscribers only.

By default, in PowerPoint for Office 365 (beginning with version 1810), printed handouts include a slide number below each slide image.

You can turn this option off by going to File > Options > Advanced > Print. Clear the option named Print slide numbers on handouts.

The Outline prints only the text in the slides, without images. The Notes of a presentation show the slide and the related speaker notes below it. If you choose to print Handouts, you can print several slides on one page using a variety of layouts, some with space for note-taking.

The following procedures cover printing in PowerPoint 2016 for Mac and newer versions.

For printing in PowerPoint for Mac 2011, see Print your slides in older versions of PowerPoint.

Select a heading below to open it and see the detailed instructions.

  1. On the File menu select Print.

  2. Select Show Details at the bottom of the dialog box.

    The Show Details button in the Print dialog box
  3. In the Layout box, select Slides.

    Select the Slide layout in the Print dialog box
  4. Set the other printing options you want, and select Print.

  1. On the File menu select Print.

  2. Select Show Details at the bottom of the dialog box.

    The Show Details button in the Print dialog box
  3. In the Layout box, select Notes.

    Select the Notes layout in the Print dialog box
  4. Set the other printing options you want, and select Print.

  1. On the File menu select Print.

  2. Select Show Details at the bottom of the dialog box.

    The Show Details button in the Print dialog box
  3. In the Layout box, select Outline.

    Select the Outline layout in the Print dialog box
  4. Set the other printing options you want, and select Print.

  1. On the File menu select Print.

  2. Select Show Details at the bottom of the dialog box.

    The Show Details button in the Print dialog box
  3. In the Layout box, select one of the Handout options, depending on how many slides per page you want.

    Select a Handout layout in the Print dialog box
  4. Set the other printing options you want, and select Print.

See Also

Add speaker notes to you slides

Print your slides in black and white or grayscale

For files stored on OneDrive, OneDrive for Business, or SharePoint Online, you can print slides, notes, or handouts.

A printed notes page shows the slide on the upper half of the page and the speaker notes on the lower half

A Notes Page prints the slide on the upper half of the page and the related speaker notes on the lower half.

A printed handout shows three slides on the left side of the page and space for note-taking on the right side

A Handouts page consists of three slide thumbnail images on the left side and several printed lines for note-taking to the right of each thumbnail.

To print handouts in other layouts, see Print handouts using Adobe Reader.

To get more advanced printing layout options, use a desktop version of PowerPoint.

Select a heading below to open it and see the detailed instructions.

  1. From your PowerPoint Online slide show, select File > Print and then choose the kind of sheets you want to print:

    Select one of the Print buttons

  2. Wait for the Print panel to open.

    Chrome Print panel options

  3. Next to Destination, click Change to choose a printer. Set any other print layout options you want, such as which slides to print and one-sided versus two-sided printing. (Available options vary by printer.)

    Click Change to choose a printer

  4. Click Print.

    Click Print

  1. From your PowerPoint Online slide show, click File > Print and then choose the kind of sheets you want to print:

    Select one of the Print buttons

  2. Wait for the Print dialog box to open.

    Wait for the printer panel to open

  3. Under Orientation, choose the option that matches the orientation of your slides. Set any other print layout options you want, such as which slides to print and one-sided versus two-sided printing. (Available options vary by printer.)

    Under Orientation, click Landscape

  4. Under Printer, choose a printer.

    Choose a printer

  5. Click Print to print your slide show (you might have to scroll to find Print on the print panel).

    Click Print

  1. From your PowerPoint Online slide show, click File > Print and then choose the kind of sheets you want to print:

    Select one of the Print buttons

  2. Click Open PDF.

    Your PDF is ready

  3. Click the printer icon in the upper right above the slide show.

    Click the printer icon

  4. In the Print dialog box that appears, under Printer, choose a printer.

    Choose a printer

  5. Click OK to print your slide show.

    Click OK to print

  6. When you are finished printing, close the PDF file that was opened for printing in step 2.

We recommend using the Microsoft Edge web browser instead of Internet Explorer when you're working in PowerPoint Online for a smoother experience when printing.

If you're using Internet Explorer, we recommend that you install Adobe Reader, because having it installed on your computer makes the printing process in PowerPoint Online easier.

  1. From your PowerPoint Online slide show, click File > Print and then choose the kind of sheets you want to print:

    Select one of the Print buttons

  2. Click Open PDF.

    Your PDF is ready

  3. On the Print page that appears, under Orientation, click Landscape. Set any other print layout options you want.

    Click Landscape and other options

  4. In the Name box, choose a printer.

    In the Name box, click the printer name

  5. Click OK to print your slide show (you might have to scroll to find OK on the print page).

    Click OK to print

  6. When you are finished printing, close the PDF file that was opened for printing in step 2.

  1. From your PowerPoint Online slide show, click File > Print and then choose the kind of sheets you want to print: .

    Select one of the Print buttons

  2. Click Open PDF.

    Your PDF is ready

  3. From the open presentation hover your pointer over the bottom of the presentation and click this image.

    Click the image on your PowerPoint Online presentation

  4. In the Print dialog box, under Orientation, click Landscape. Set any other print layout options you want.

    Choose print settings in the Print dialog box

  5. In the Printer box, choose a printer.

  6. Click Print to print your slide show.

  7. When you are finished printing, close the PDF file that was opened for printing in step 2.

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