Preview worksheet pages before you print

Preview worksheet pages before you print

When you select one or more sheets and then click File > Print, you'll see a preview of how the data will appear on the printout.

Follow these steps:

  1. Select the worksheet(s) that you want to preview.

  2. Click File, and then click Print to display the Preview window and printing options.

    Click File > Print to preview your worksheet

    Keyboard shortcut    You can also press Ctrl+F2.
     

Notes: 

  • Unless you're using a color printer, the preview will appear in black-and-white, even if there is color in your sheet(s).

  • Next Page and Previous Page are available only when you select more than one sheet, or when a sheet contains more than one page of data. To view multiple worksheets, under Settings, click Entire workbook.


More useful information

  • To preview the next and previous pages, click the arrows for Next Page and Previous Page at the bottom of the Print Preview window—or type the page number.

  • To exit Print Preview and return to your workbook, click any the arrow in the upper-left of the Print Preview window.

  • To view page margins, click the Show Margins button in the lower right corner of the Print Preview window.

  • To change margins, drag the margins to the height and width that you prefer. You can also change the column widths by dragging the handles at the top or bottom of the print preview page. For more about page margins, see Set page margins before printing a worksheet.
     

Tip: To make page setup changes, such as changing page orientation and page size, select the appropriate options under File > Print > Settings.

To select one or more sheets

To select

Do this

A single sheet

Click the sheet tab.

Click the Sheet tab

If you don't see the tab that you want, click the scrolling buttons to display the tab, and then click it.

Click the tab scrolling arrows
 

Two or more adjacent sheets

Click the tab for the first sheet. Then hold down the SHIFT key and click the tab for the last sheet that you want to select.

Two or more nonadjacent sheets

Click the tab for the first sheet. Then hold down CTRL while you click the tabs of the other sheets that you want to select.

All sheets in a workbook

Right-click a sheet tab, and then click Select All Sheets.

Tip: When selecting multiple sheets, [Group] appears in the title bar at the top of the sheet. To cancel a selection of multiple sheets in a workbook, click any unselected worksheet. If no unselected sheet is visible, right-click the tab of a selected sheet, and then click Ungroup Sheets.

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