Preview worksheet pages before printing

Previewing worksheets before you print them is a great way to make sure everything is set up the way you want, and can keep you from printing unnecessary copies. You can also change many Print settings from the Preview dialog.

Print Preview Dialog
  1. Click the worksheet or select multiple worksheets that you want to preview.

  2. Click File, and then click Print.

    You can also press Ctrl+F2.

    Note    Unless you are configured to print on a color printer, the preview window will display in black and white, regardless of whether your worksheet(s) includes color.

  3. To preview the next and previous pages, at the bottom of the Print Preview window, click Next Page and Previous Page.

    Note    Next Page and Previous Page are available only when you select more than one worksheet, or when a worksheet contains more than one page of data. To view multiple worksheets, under Settings, click Entire workbook.

  4. To exit print preview and return to your workbook, click any other tab above the preview window.

  5. To view page margins, at the bottom of the Print Preview window, click the Show Margins button.

    To change margins, you can drag the margins to the height and width that you want. You can also change the column widths by dragging the handles at the top or bottom of the print preview page.

Tip: To make page setup changes, including changing page orientation and page size, select the appropriate options under Settings.

Need more help?

You can always ask an expert in the Excel Tech Community, get support in the Answers community, or suggest a new feature or improvement on Excel User Voice.

See Also

Page Setup

Print a worksheet or workbook

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