Plan members: manage group emails for your Planner plans

In Microsoft Planner, you can choose to have an email sent to you when:

  • Someone assigns you a task: One email will be sent for each task assigned. The email notification will include a link to the task in Planner.

  • You have tasks that are late or near their due date: You will receive a notification once a day for every day that you have any of the following:

    • Tasks due in the last 7 days

    • Tasks due today

    • Tasks due in the next 7 days

    These emails will be sent any day of the week, including weekends, and will not include tasks that are completed or tasks that were due more than 7 days ago, even if you haven't marked them complete.

Turn email notifications off or on

Email notifications for task assignment and tasks due are automatically turned on.

To turn email notifications off

Note: If you're using Planner in Teams, first select the Go to website button near the top right of the screen, then follow these instructions. 

  1. Select the settings button Settings icon near the top right of the screen and then choose Notifications.

  2. In the Notifications dialog box, you have the following options:

    Planner notifications settings box

    • Someone assigns a task to you

    • A task assigned to me is late, due today, or due in the next 7 days

  3. Choose Save.

Receive or stop receiving group messages

When you are added to a plan, you may receive group email messages when task comments are posted in the plan. Use these instructions to either start or stop receiving group messages in your inbox. 

  1. Select the 3 dots (. . .) to the right of the plan name, and then select Plan settings.

  2. In the Plan settings dialog box, select group settings.

  3. Under Manage group email, select Don't receive any group messages. Then choose Save.

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