Use Microsoft 365 across your team

Manage meetings

Manage meetings

Whether you need to create an instant meeting or schedule one, Microsoft Teams keeps your team in sync with online meetings. Record meetings to capture audio, video, and screen sharing activity to share updates with your teammates whenever they're available.

Create instant meetings with Meet now

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  1. To start a meeting, select the camera icon Meet now icon in a new or existing conversation.

  2. Enter a name for the meeting and select Meet now.

  3. Select who to invite.

And if you're in a meeting or group call and want to record it, select More actions > Start recording.

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Meetings and calls

Manage meetings

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  1. Select Schedule a meeting.

  2. Type in a meeting title and enter a location.

    Note: An online meeting is created by default.

  3. Choose a start and end time, and add details if needed.

  4. Enter names in the Invite people box.

  5. Select Scheduling assistant to see everyone's available times in a calendar view.

  6. Under Select a channel to meet in, select the drop-down arrow to manage your privacy's meeting settings.

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Meetings and calls

Move around in a meeting

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  1. While in a meeting, select outside the meeting, such as a chat or your activity feed.

    The meeting window becomes a smaller window at the top of the app.

    Note: You always have access to the meeting controls, like muting or unmuting your microphone.

  2. Select the smaller meeting window to make it full screen again.

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Multitasking in a Teams meeting

Hide notifications during your presentation

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To turn on Focus assist from the Action Center:

  • Select the Action Center > Focus assist:

    • Priority only: See only specific notifications.

    • Alarms only: Hide everything but alarms.

    • Off: Get all notifications.

If you'd like to set an automatic rule for your notifications:

  • From the Action Center, select the All settings > System > Focus assist:

    • Choose an automatic rule and toggle it the way you want.

    • Select an automatic rule for additional customization, such as letting you priority list come through in meetings.

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Turn Focus assist on or off in Windows 10

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