Make Office Work Smarter for You

Office is getting smarter all the time, adding new cloud-enhanced features that can save you time and produce better results. These features help you improve your writing in Word and Outlook, analyze your data in Excel, and deliver dynamic presentations in PowerPoint.

Note: Many of these features are only available if you have an Office 365 subscription. If you are an Office 365 subscriber, make sure you have the latest version of Office.

Let's take a look at some of the new services that Microsoft Office provides, and we'll show you how to turn them on or off.

Ideas in Excel

Ideas in Excel empowers you to understand your data through high-level visual summaries, trends, and patterns. Simply click a cell in a data range, and then click the Ideas button on the Home tab. Ideas in Excel will analyze your data, and return interesting visuals about it in a task pane.

Animated image of Ideas in Excel in action

For more information, see What data does Ideas work for?

PowerPoint Designer

PowerPoint Designer makes it easy to create a beautiful slide with just one click. While you're putting content on a slide, Designer works in the background to match that content to professionally designed layouts.

This feature is only available if you have an Office 365 subscription. If you are an Office 365 subscriber, make sure you have the latest version of Office.

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For more information, see About PowerPoint Designer.

Editor

Editor helps you improve your writing in Word, Outlook, and PowerPoint by identifying words and phrases that might more polish. Editor analyzes text as you type and makes suggestions when it finds misspellings and opportunities for improving syntax.

Editor uses Intelligent Services to recommend spelling and context corrections.

When Editor is enabled, improved spelling and grammar suggestions will be automatically available to you, whether you use the context menu or the task pane.

For more information on Word Editor see Editor - your writing assistant.

Smart Lookup

Stay focused on your task by using the Smart Lookup pane, powered by Bing, to get search results without leaving the app. When you select a word or phrase, right-click it, and choose Smart Lookup, the Smart Lookup pane will provide definitions, topics, Wikipedia articles, and top related searches from the web. You can also get to Smart Lookup any time by going to References > Research > Smart Lookup.

Shows the Insights pane in Word

Tip: If you are on a touch device, double-tap the word to select it and then tap Smart Lookup or Smart Lookup .

For more information on Smart Lookup see Get insights into what you're working on with Smart Lookup.

Translator

Word can translate selected words, phrases or entire documents to or from 60 different languages.

This feature is only available if you have an Office 365 subscription. If you are an Office 365 subscriber, make sure you have the latest version of Office.

For more information on Word Translator see Translate text into a different language.

Auto Alt Text

Office can help make your documents, emails, and presentations more accessible to people using screen readers by suggesting alt text (that's the text description of an image that a person using a screen reader hears when they encounter your image) for your images. Sometimes you'll get a full sentence of descriptive text, other times you might get descriptive tags; depending upon your image.

This feature is only available if you have an Office 365 subscription. If you are an Office 365 subscriber, make sure you have the latest version of Office.

To enable or disable this feature go to File > Options > Ease of Access and you'll find the setting under the Automatic Alt Text section.

And much more...

Our portfolio of features is growing every month. Other services we've added include:

Enabling and disabling these features

The first time you open an Office 365 desktop application you'll see a window that lets you choose whether you want to enable these features or not.

Whatever you choose, you can change that decision at any time. Simply open any Office 365 desktop application on Windows, go to File > Options and select the General tab on the Navigation pane to the left. Scroll down a bit and you'll see the Office intelligent services section where you can enable, or disable, Intelligent Services.

The Office Options dialog, on the General tab, with the Intelligent Services section highlighted

To learn more, see the View my privacy options in Microsoft Office.

PowerPoint Designer

PowerPoint Designer makes it easy to create a beautiful slide with just one click. While you're putting content on a slide, Designer works in the background to match that content to professionally designed layouts.

When you select a design idea, it immediately appears full-size on the slide

For more information, see About PowerPoint Designer.

This is a subscriber-only feature This feature is available to Office 365 Subscribers only.

Translator

Word can translate selected words, phrases or entire documents to or from 60 different languages.

For more information on Word Translator see Translate text into a different language.

This is a subscriber-only feature This feature is available to Office 365 Subscribers only.

Smart Lookup

Stay focused on your task by using the Smart Lookup pane, powered by Bing, to get search results without leaving the app. When you select a word or phrase, right-click it, and choose Smart Lookup, the Smart Lookup pane will provide definitions, topics, Wikipedia articles, and top related searches from the web. You can also get to Smart Lookup any time by going to References > Smart Lookup.

For more information on Smart Lookup see Get insights into what you're working on with Smart Lookup.

Auto Alt Text in Word and PowerPoint

Office can help make your documents, emails, and presentations more accessible to people using screen readers by suggesting alt text (that's the text description of an image that a person using a screen reader hears when they encounter your image) for your images. Sometimes you'll get a full sentence of descriptive text, other times you might get descriptive tags; depending upon your image.

Feature available to Office Insiders only This feature is available to Office Insiders only right now.

And much more...

Our portfolio of features is growing every month. Other services we've added include:

Enabling and disabling these features

The first time you open an Office 365 desktop application you'll see a window that lets you choose whether you want to enable these features or not.

Whatever you choose, you can change that decision at any time. Simply open any Office 365 desktop application on your Mac, go to the application menu (for example Word or PowerPoint), select Preferences > Privacy, and then under Office Intelligent Services, select or clear the Enable Services check box.

Enable intelligent featues on the Mac

Have a question about Office?

Visit the Microsoft Answers Community to see questions and answers posted by others or get answers to your own questions.

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This article was last updated by Ben on November 8th, 2018 as a result of your comments. If you found it helpful, and especially if you didn't, please use the feedback controls below to let us know how we can continue to make it better.

See also

Privacy at Microsoft

Microsoft's Other Connected Services

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