Keyboard shortcuts in Word

Keyboard shortcuts in Word

Many users find that using an external keyboard with keyboard shortcuts for Word helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts and function keys in Word for Windows.

Notes: 

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

  • If an action that you use often does not have a shortcut key, you can record a macro to create one.

  • If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support.

  • Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts.

In this topic

Frequently used shortcuts

Ribbon keyboard shortcuts

Navigate the document

Preview and print documents

Select text and graphics

Edit text and graphics

Work with web content

Work with tables

Review a document

Work with references, citations and indexing

Work with mail merge and fields

Work with text in other languages

Work with document views

Use function key shortcuts

Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.

To do this

Press

Open a document.

Ctrl+O

Create a new document.

Ctrl+N

Save the document.

Ctrl+S

Close the document.

Ctrl+W

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Select all document content.

Ctrl+A

Apply bold formatting to text.

Ctrl+B

Apply italic formatting to text.

Ctrl+I

Apply underline formatting to text.

Ctrl+U

Decrease the font size by 1 point.

Ctrl+[

Increase the font size by 1 point.

Ctrl+]

Center the text.

Ctrl+E

Align the text to the left.

Ctrl+L

Align the text to the right.

Ctrl+R

Cancel a command.

Esc

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Adjust the zoom magnification.

Alt+W, Q, then tab in Zoom dialog box to the value you want.

Split the document window.

Ctrl+Alt+S

Remove the document window split.

Alt+Shift+C or Ctrl+Alt+S

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Close a task pane

To close a task pane using the keyboard:

  1. Press F6 until the task pane is selected.

  2. Press Ctrl+Spacebar.

  3. Use the arrow keys to select Close, and then press Enter.

Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Key Tips in the ribbon in Word 365

Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see Key Tips for the options for the selected tab.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs may appear depending on your selection in the document.

To do this

Press

Move to the Tell me or Search field on the Ribbon to search for assistance or Help content.

Alt+Q, then enter the search term.

Open the File page to use Backstage view.

Alt+F

Open the Home tab to use common formatting commands, paragraph styles, and the Find tool.

Alt+H

Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes.

Alt+N

Open the Design tab to use themes, colors, and effects, such as page borders.

Alt+G

Open the Layout tab to work with page margins, page orientation, indentation, and spacing.

Alt+P

Open the References tab to add a table of contents, footnotes, or a table of citations.

Alt+S

Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels.

Alt+M

Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document.

Alt+R

Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows.

Alt+W

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To do this

Press

Select the active tab on the ribbon, and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab key or Shift+Tab

Move between command groupings on the ribbon.

Ctrl+Left or Right arrow key

Move among the items on the Ribbon.

Arrow keys

Activate the selected button.

Spacebar or Enter

Open the list for the selected command.

Down arrow key

Open the menu for the selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Expand or collapse the ribbon.

Ctrl+F1

Open the context menu.

Shift+F10

Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)

Move to the submenu when a main menu is open or selected.

Left arrow key

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To do this

Press

Move the cursor one word to the left.

Ctrl+Left arrow key

Move the cursor one word to the right.

Ctrl+Right arrow key

Move the cursor up by one paragraph.

Ctrl+Up arrow key

Move the cursor down by one paragraph.

Ctrl+Down arrow key

Move the cursor to the end of the current line.

End

Move the cursor to the beginning the current line.

Home

Move the cursor to the top of the screen.

Ctrl+Alt+Page up

Move the cursor to the bottom of the screen.

Ctrl+Alt+Page down

Move the cursor by scrolling the document view up by one screen.

Page up

Move the cursor by scrolling the document view down by one screen.

Page down

Move the cursor to the top of the next page.

Ctrl+Page down

Move the cursor to the top of the previous page.

Ctrl+Page up

Move the cursor to the end of the document.

Ctrl+End

Move the cursor to the beginning of the document.

Ctrl+Home

Move the cursor to the location of the previous revision.

Shift+F5

Move the cursor to the location of the last revision made before the document was last closed.

Shift+F5, immediately after opening the document.

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, and then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Display the Navigation task pane, to search within the document content.

Ctrl+F

Display the Go To dialog, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location.

Ctrl+G

Cycle through the locations of the four previous changes made to the document.

Ctrl+Alt+Z

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Navigate the document using the browse options in Word 2007 and 2010

In Word 2007 and 2010, you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics.

To do this

Press

Open the list of browse options to define the type of object to browse by.

Ctrl+Alt+Home

Move to the previous object of the defined type.

Ctrl+Page up

Move to the next object of the defined type.

Ctrl+Page down

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To do this

Press

Print the document.

Ctrl+P

Switch to print preview.

Ctrl+Alt+I

Move around the preview page when zoomed in.

Arrow keys

Move by one preview page when zoomed out.

Page up or Page down

Move to the first preview page when zoomed out.

Ctrl+Home

Move to the last preview page when zoomed out.

Ctrl+End

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To do this

Press

Select text.

Shift+Arrow keys

Select the word to the left.

Ctrl+Shift+Left arrow key

Select the word to the right.

Ctrl+Shift+Right arrow key

Select from the current position to the beginning of the current line.

Shift+Home

Select from the current position to the end of the current line.

Shift+End

Select from the current position to the beginning of the current paragraph.

Ctrl+Shift+Up arrow key

Select from the current position to the end of the current paragraph.

Ctrl+Shift+Down arrow key

Select from the current position to the top of the screen.

Shift+Page up

Select from the current position to the bottom of the screen.

Shift+Page down

Select from the current position to the beginning of the document.

Ctrl+Shift+Home

Select from the current position to the end of the document.

Ctrl+Shift+End

Select from the current position to the bottom of the window.

Ctrl+Alt+Shift+Page down

Select all document content.

Ctrl+A

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Extend a selection

To do this

Press

Start extending the selection.

F8

In the extend selection mode, clicking a location in the document extends the current selection to that location.

Select the nearest character to the left or right.

F8, Left or Right arrow key

Expand the selection.

F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.

Reduce the selection.

Shift+F8

Select a vertical block of text.

Ctrl+Shift+F8, then press the arrow keys

Stop extending the selection.

Esc

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To do this

Press

Delete one word to the left.

Ctrl+Backspace

Delete one word to the right.

Ctrl+Delete

Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft Office apps.

Alt+H, F, O

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Move the selected content to a specific location.

F2, move the cursor to the destination, and then press Enter.

Copy the selected content to a specific location.

Shift+F2, move the cursor to the destination, and then press Enter.

Define an AutoText block with the selected content.

Alt+F3

Insert an AutoText block.

The first few characters of the AutoText block, and then press Enter when the ScreenTip appears.

Cut the selected content to the Spike.

Ctrl+F3

Paste the contents of the Spike.

Ctrl+Shift+F3

Copy the selected formatting.

Ctrl+Shift+C

Paste the selected formatting.

Ctrl+Shift+V

Copy the header or footer used in the previous section of the document.

Alt+Shift+R

Display the Replace dialog, to find and replace text, specific formatting, or special items.

Ctrl+H

Display the Object dialog, to insert a file object into the document.

Alt+N, J, J

Insert a SmartArt graphic.

Alt+N, M

Insert a WordArt graphic.

Alt+N, W

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To do this

Press

Center the paragraph.

Ctrl+E

Justify the paragraph.

Ctrl+J

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Indent the paragraph.

Ctrl+M

Remove a paragraph indent.

Ctrl+Shift+M

Create a hanging indent.

Ctrl+T

Remove a hanging indent.

Ctrl+Shift+T

Remove paragraph formatting.

Ctrl+Q

Apply single spacing to the paragraph.

Ctrl+1

Apply double spacing to the paragraph.

Ctrl+2

Apply 1.5-line spacing to the paragraph.

Ctrl+5

Add or remove space before the paragraph.

Ctrl+0 (zero)

Enable AutoFormat.

Ctrl+Alt+K

Apply the Normal style.

Ctrl+Shift+N

Apply the Heading 1 style.

Ctrl+Alt+1

Apply the Heading 2 style.

Ctrl+Alt+2

Apply the Heading 3 style.

Ctrl+Alt+3

Display the Apply Styles task pane.

Ctrl+Shift+S

Display the Styles task pane.

Ctrl+Alt+Shift+S

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To do this

Press

Display the Font dialog.

Ctrl+D

Ctrl+Shift+F

Increase the font size.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size.

Ctrl+Shift+Left angle bracket (<)

Increase the font size by 1 point.

Ctrl+Right bracket (])

Decrease the font size by 1 point.

Ctrl+Left bracket ([)

Switch the text between upper case, lower case, and title case.

Shift+F3

Change the text to all upper case.

Ctrl+Shift+A

Hide the selected text.

Ctrl+Shift+H

Apply bold formatting.

Ctrl+B

Apply underline formatting.

Ctrl+U

Apply underline formatting to the words, but not the spaces.

Ctrl+Shift+W

Apply double-underline formatting.

Ctrl+Shift+D

Apply italics formatting.

Ctrl+I

Apply small caps formatting.

Ctrl+Shift+K

Apply subscript formatting.

Ctrl+Equal sign (=)

Apply superscript formatting.

Ctrl+Shift+Plus sign (+)

Remove manual character formatting.

Ctrl+Spacebar

Change the selected text to the Symbol font.

Ctrl+Shift+Q

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To do this

Press

Display all nonprinting characters.

Ctrl+Shift+8 (do not use the numeric keypad)

Display the Reveal Formatting task pane.

Shift+F1

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To do this

Press

Insert a line break.

Shift+Enter

Insert a page break.

Ctrl+Enter

Insert a column break.

Ctrl+Shift+Enter

Insert an em dash (—).

Ctrl+Alt+Minus sign (on the numeric keypad)

Insert an en dash (–).

Ctrl+Minus sign (on the numeric keypad)

Insert an optional hyphen.

Ctrl+Hyphen (-)

Insert a nonbreaking hyphen.

Ctrl+Shift+Hyphen (-)

Insert a nonbreaking space.

Ctrl+Shift+Spacebar

Insert a copyright symbol (©).

Ctrl+Alt+C

Insert a registered trademark symbol (®).

Ctrl+Alt+R

Insert a trademark symbol (™).

Ctrl+Alt+T

Insert an ellipsis (…)

Ctrl+Alt+Period (.)

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( Euro currency symbol ), type 20AC, and then hold down Alt and press X.

Tip: To find out the Unicode character code for a selected character, press Alt+X.

The character code, then press Alt+X

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.

Alt+the character code (on the numeric keypad)

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To do this

Press

Insert a hyperlink.

Ctrl+K

Go back one page.

Alt+Left arrow key

Go forward one page.

Alt+Right arrow key

Refresh the page.

F9

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Work with tables

To do this

Press

Move to the next cell in the row and select its content.

Tab key

Move to the previous cell in the row and select its content.

Shift+Tab

Move to the first cell in the row.

Alt+Home

Move to the last cell in the row.

Alt+End

Move to the first cell in the column.

Alt+Page up

Move to the last cell in the column.

Alt+Page down

Move to the previous row.

Up arrow key

Move to the next row.

Down arrow key

Move one row up.

Alt+Shift+Up arrow key

Move one row down.

Alt+Shift+Down arrow key

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To do this

Press

Select the content in the next cell.

Tab key

Select the content in the previous cell.

Shift+Tab

Extend a selection to adjacent cells.

Shift+Arrow keys

Select a column.

Select the top or bottom cell of the column, and then press Shift+Up or Down arrow keys

Select a row.

Select the first or last cell in the row, and then press Shift+Alt+End or Home.

Select the whole table.

Alt+5 on the numeric keypad, with Num Lock switched off

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To do this

Press

Insert a new paragraph in a cell.

Enter

Insert a tab character in a cell.

Ctrl+Tab

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To do this

Press

Insert a comment.

Ctrl+Alt+M

Turn change tracking on or off.

Ctrl+Shift+E

Close the Reviewing Pane.

Alt+Shift+C

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Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations.

To do this

Press

Mark a table of contents entry.

Alt+Shift+O

Mark a table of authorities entry (citation).

Alt+Shift+I

Choose citation options.

Alt+Shift+F12, Spacebar

Mark an index entry.

Alt+Shift+X

Insert a footnote.

Ctrl+Alt+F

Insert an endnote.

Ctrl+Alt+D

Go to the next footnote.

Alt+Shift+Right angle bracket (>)

Go to the previous footnote.

Alt+Shift+Left angle bracket (<)

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Work with mail merge and fields

To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. To select the Mailings tab, press Alt+M.

To do this

Press

Preview the mail merge.

Alt+Shift+K

Merge a document.

Alt+Shift+N

Print the merged document.

Alt+Shift+M

Edit a mail-merge data document.

Alt+Shift+E

Insert a merge field.

Alt+Shift+F

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To do this

Press

Insert a DATE field.

Alt+Shift+D

Insert a LISTNUM field.

Ctrl+Alt+L

Insert a PAGE field.

Alt+Shift+P

Insert a TIME field.

Alt+Shift+T

Insert an empty field.

Ctrl+F9

Update the linked information in a Microsoft Word source document.

Ctrl+Shift+F7

Update the selected fields.

F9

Unlink a field.

Ctrl+Shift+F9

Switch between a selected field code and its result.

Shift+F9

Switch between all field codes and their results.

Alt+F9

Run GOTOBUTTON or MACROBUTTON from a field displaying field results.

Alt+Shift+F9

Go to the next field.

F11

Go to the previous field.

Shift+F11

Lock a field.

Ctrl+F11

Unlock a field.

Ctrl+Shift+F11

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Work with text in other languages

Every document has a default language, typically the same default language as your computer's operating system. If your document also contains words or phrases in a different language, it's a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, it enables assistive technologies like screen readers to handle them appropriately.

To do this

Press

Display the Language dialog to set the proofing language.

Alt+R, U, L

Set default languages.

Alt+R, L

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To type a lowercase character by using a key combination that includes the Shift key, hold down the Ctrl+Shift+symbol keys simultaneously, and then release them before you type the letter.

Note: If you type extensively in another language, you may prefer to switch to a different keyboard instead.

To insert this

Press

à, è, ì, ò, ù,
À, È, Ì, Ò, Ù

Ctrl+Grave accent (`), the letter

á, é, í, ó, ú, ý
Á, É, Í, Ó, Ú, Ý

Ctrl+Single quotation mark ('), the letter

â, ê, î, ô, û
Â, Ê, Î, Ô, Û

Ctrl+Shift+Caret (^), the letter

ã, ñ, õ
Ã, Ñ, Õ

Ctrl+Shift+Tilde (~), the letter

ä, ë, ï, ö, ü, ÿ,
Ä, Ë, Ï, Ö, Ü, Ÿ

Ctrl+Shift+Colon (:), the letter

å, Å

Ctrl+Shift+At sign (@), a or A

æ, Æ

Ctrl+Shift+Ampersand (&), a or A

œ, Œ

Ctrl+Shift+Ampersand (&), o or O

ç, Ç

Ctrl+Comma (,), c or C

ð, Ð

Ctrl+Single quotation mark ('), d or D

ø, Ø

Ctrl+Forward slash (/), o or O

¿

Ctrl+Alt+Shift+Question mark (?)

¡

Ctrl+Alt+Shift+Exclamation point (!)

ß

Ctrl+Shift+Ampersand (&), s

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To do this

Press

Switch to the Japanese Input Method Editor (IME) for a 101-key keyboard, if available.

Alt+Tilde (~)

Switch to the Korean Input Method Editor (IME) for a 101-key keyboard, if available.

Right Alt

Switch to the Chinese Input Method Editor (IME) for a 101-key keyboard, if available.

Ctrl+Spacebar

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Work with document views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.

To do this

Press

Switch to the Read Mode view.

In Word 2007 and 2010, this is called Full Screen Reading view.

Alt+W, F

Switch to the Print Layout view.

Ctrl+Alt+P

Switch to the Outline view.

Ctrl+Alt+O

Switch to the Draft view.

Ctrl+Alt+N

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These shortcuts only apply when the document is in the Outline view.

To do this

Press

Promote a paragraph.

Alt+Shift+Left arrow key

Demote a paragraph.

Alt+Shift+Right arrow key

Demote the paragraph to body text.

Ctrl+Shift+N

Move the selected paragraphs up.

Alt+Shift+Up arrow key

Move the selected paragraphs down.

Alt+Shift+Down arrow key

Expand the text under a heading.

Alt+Shift+Plus sign

Collapse the text under a heading.

Alt+Shift+Minus sign

Expand or collapse all text or headings.

Alt+Shift+A

Hide or display the character formatting.

Forward slash (/) (on the numeric keypad)

Switch between showing the first line of body text and showing all body text.

Alt+Shift+L

Show all headings with the Heading 1 style.

Alt+Shift+1

Show all headings with the specified heading level.

Alt+Shift+Heading level number

Insert a tab character.

Ctrl+Tab

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To do this

Press

Move to the beginning of the document.

Home

Move to the end of the document.

End

Go to a specific page.

Type the page number, then press Enter

Exit Read Mode.

Esc

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Key

Description

F1

  • F1 alone: displays the Word help task pane.

  • Shift+F1: displays or hides context-sensitive help or the Reveal Formatting task pane.

  • Ctrl+F1: displays or hides the ribbon.

  • Alt+F1: moves to the next field.

  • Alt+Shift+F1: moves to the previous field.

F2

  • F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor where you want to move the text or graphic, and then press Enter to move, or press Esc to cancel.

  • Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Enter to copy, or press Esc to cancel.

  • Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.

  • Alt+Shift+F2: saves the document.

  • Ctrl+Alt+F2: displays the Open dialog.

F3

  • Shift+F3: switches the selected text between upper case, lower case, and title case.

  • Ctrl+F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location.

  • Ctrl+Shift+F3: pastes the contents of the Spike.

  • Alt+F3: creates a new Building Block.

F4

  • F4 alone: repeats the last command or action, if possible.

  • Shift+F4: repeats the last Find or Go To action.

  • Ctrl+F4: closes the current document.

  • Alt+F4: closes Word.

F5

  • F5 alone: displays the Go To dialog.

  • Shift+F5: moves the cursor to the last change.

  • Ctrl+Shift+F5: displays the Bookmark dialog.

  • Alt+F5: restores the document window size.

F6

  • F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane.

  • Shift+F6: switches between the document, ribbon, status bar, and task pane.

  • Ctrl+F6: switches to the next document window when more than one document is open.

  • Ctrl+Shift+F6: switches to the previous document window when more than one document is open.

  • Alt+F6: moves from an open dialog box back to the document, for dialog boxes that support this behavior.

F7

  • F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text.

  • Shift+F7: displays the Thesaurus task pane.

  • Ctrl+Shift+F7: updates the linked information in a Word source document.

  • Alt+F7: finds the next spelling or grammatical error.

  • Alt+Shift+F7: in Word 2013 and newer, displays the Translator task pane. In Word 2007 and 2010, displays the Research task pane.

F8

  • F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence.

  • Shift+F8: reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence.

  • Ctrl+Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection.

  • Alt+F8: displays the Macro dialog to create, run, edit, or delete a macro.

F9

  • F9 alone: updates the selected fields.

  • Shift+F9: switches between a field code and its result.

  • Ctrl+F9: inserts an empty field.

  • Ctrl+Shift+F9: unlinks the current field.

  • Alt+F9: switches between all field codes and their results.

  • Alt+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.

F10

  • F10 alone: turns KeyTips on or off.

  • Shift+F10: displays the shortcut menu for the selected item.

  • Ctrl+F10: maximizes or restores the document window size.

  • Alt+F10: displays the Selection task pane.

  • Alt+Shift+F10: displays the menu or message for available actions, for example, for pasted text or an AutoCorrect change.

F11

  • F11 alone: moves to the next field.

  • Shift+F11: moves to the previous field.

  • Ctrl+F11: locks the current field.

  • Ctrl+Shift+F11: unlocks the current field.

  • Alt+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).

F12

  • F12 alone: displays the Save As dialog.

  • Shift+F12: saves the document.

  • Ctrl+F12: displays the Open dialog.

  • Ctrl+Shift+F12: displays the Print tab in the Backstage view.

  • Alt+Shift+F12: selects the Table of Contents button in the Table of Contents container when the container is active.

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See also

Word help center

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

This article describes the keyboard shortcuts and function keys in Word for Mac.

Notes: 

  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts.

  • If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

  • Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do.

  • To quickly find a shortcut in this article, you can use Search. Press Command+F, and then type your search words.

For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls.

  1. To open the System Preferences, press COMMAND +Spacebar, type system preferences, and press Return.

  2. To go to Keyboard Settings, type keyboard and press Return.

  3. In the Shortcuts tab, press Control+F7 to change the Full Keyboard Access setting from Text boxes and lists only to All Controls.

In this topic

Frequently used shortcuts

This table lists frequently used shortcuts in Word for Mac.

To do this

Press

Undo the previous action.

COMMAND +Z

F1

Redo the previous action, if possible.

COMMAND +Y

Cut the selected content to the Clipboard.

COMMAND +X

F2

Copy the selected content to the Clipboard.

COMMAND +C

F3

Paste the contents of the Clipboard.

COMMAND +V

F4

Display the shortcut menu for the selected item. *

Shift+F10

Display the Go To dialog.

COMMAND +Option+G

F5

Display the Spelling and Grammar dialog.

COMMAND +Option+L

F7

Enable extended selection mode.

F8

Switch to the next window.

COMMAND +Grave accent ( ` )

Switch to the previous window.

COMMAND +Shift+Grave accent (`)

Display the Save As dialog.

COMMAND +Shift+S

Find text (move focus to the Search in Document box).

COMMAND +F

Display the Find and Replace pane.

Control+H

Display the Print dialog.

COMMAND +P

Close the current document.

COMMAND +F4

Expand or minimize the ribbon

COMMAND +Option+R

Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled.

Option+F7

Search for the selected text in your web browser.

COMMAND +Shift+L

Search for the selected text using the Smart Lookup task pane.

COMMAND +Control+Option+L

Word 2011: Not available

Open the Dictionary.

In Word 2011, Option+Shift+F7

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Shortcut conflicts

Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.

Change system preferences for keyboard shortcuts

  1. From the Apple menu, select System Preferences.

  2. Select Keyboard.

  3. Select the Shortcuts tab.

  4. Select Mission Control.

  5. Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use.

Navigate the document

To do this

Press

Move the cursor one word to the left.

Option+Left arrow key

Move the cursor one word to the right.

Option+Right arrow key

Move the cursor up by one paragraph.

COMMAND +Up arrow key

Move the cursor down by one paragraph.

COMMAND +Down arrow key

Move the cursor to the beginning of the current line.

COMMAND +Left arrow

Home

Move the cursor to the end of the current line.

COMMAND +Right arrow key

End

Move the cursor to the top of the previous page.

COMMAND +Page up

On a MacBook, press COMMAND +Fn+Up arrow key

Move the cursor to the top of the next page.

COMMAND +Page down

On a MacBook, press COMMAND +Fn+Down arrow key

Move the cursor to the beginning of the document.

COMMAND +Home

On a MacBook, press COMMAND +Fn+Left arrow key

Move the cursor to the end of the document.

COMMAND +End

On a MacBook, press COMMAND +Fn+Right arrow key

Move the cursor to the previous insertion point.

Shift+F5

Move the cursor by scrolling the document view up by one screen.

Page up

Move the cursor by scrolling the document view down by one screen.

Page down

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Select text and graphics

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, COMMAND +Right arrow moves the cursor to the next word, and COMMAND +Shift+Right arrow selects the text from the cursor to the beginning of the next word.

To do this

Press

Select multiple items that are not next to each other.

Select the first item that you want, hold down COMMAND , and then mouse click the additional items.

Select text.

Shift+Arrow keys

Select the word to the left.

Shift+Option+Left arrow key

Select the word to the right.

Shift+Option+Right arrow key

Select from the current position to the beginning of the current line.

COMMAND +Shift+Left arrow key

Shift+Home

Select from the current position to the end of the current line.

COMMAND +Shift+Right arrow key

Shift+End

Select from the current position to the beginning of the current paragraph.

COMMAND +Shift+Up arrow key

Select from the current position to the end of the current paragraph.

COMMAND +Shift+Down arrow key

Select from the current position to the top of the screen.

Shift+Page up

Select from the current position to the bottom of the screen.

Shift+Page down

Select from the current position to the beginning of the document.

COMMAND +Shift+Home

Select from the current position to the end of the document.

COMMAND +Shift+End

Select from the current position to the bottom of the window.

COMMAND +Shift+Option+Page down

Select all document content.

COMMAND +A

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Extend a selection

To do this

Press

Start extending the selection. *

F8

In the extend selection mode, clicking a location in the document extends the current selection to that location.

Select the nearest character to the left.

F8, Left arrow key

Select the nearest character to the right.

F8, Right arrow key

Expand the selection.

F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.

Reduce the selection. *

Shift+F8

Select a vertical block of text.

COMMAND +Shift+F8, then press the arrow keys

Stop extending the selection.

Esc

COMMAND +Period (.)

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Edit text and graphics

To do this

Press

Cut the selected content to the Clipboard.

COMMAND +X

F2

Copy the selected content to the Clipboard.

COMMAND +C

F3

Paste the contents of the Clipboard.

COMMAND +V

F4

Paste the Clipboard contents and match the formatting of the surrounding text.

COMMAND +Option+Shift+V

Display the Paste Special dialog.

COMMAND +Control+V

Cut the selected content to the Spike.

COMMAND +F3

Paste the contents of the Spike.

COMMAND +Shift+F3

Copy the selected formatting.

COMMAND +Shift+C

Paste the copied formatting.

COMMAND +Shift+V

Copy the selected content to the Scrapbook.

Control+Option+C

Paste the selected content from the Scrapbook.

Control+Option+V

Insert graphics using the Media Browser.

COMMAND + Control+M

Create an AutoText entry.

Option+F3

Insert an AutoText entry.

COMMAND +Option+Shift+V

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Align and format paragraphs

To do this

Press

Center the paragraph.

COMMAND +E

Justify the paragraph.

COMMAND +J

Align the paragraph to the left.

COMMAND +L

Align the paragraph to the right.

COMMAND +R

Indent the paragraph.

Control+Shift+M

Remove a paragraph indent.

COMMAND +Shift+M

Create a hanging indent.

COMMAND +T

Remove a hanging indent.

COMMAND +Shift+T

Apply single-spacing to the paragraph.

COMMAND +1

Apply double-spacing to the paragraph.

COMMAND +2

Apply 1.5-line spacing to the paragraph.

COMMAND +5

Add or remove space before the paragraph.

COMMAND +0 (zero)

Enable AutoFormat.

COMMAND +Option+K

Apply the Normal style.

COMMAND +Shift+N

Apply the Heading 1 style.

COMMAND +Option+1

Apply the Heading 2 style.

COMMAND +Option+2

Apply the Heading 3 style.

COMMAND +Option+3

Apply the List style.

COMMAND +Shift+L, when the cursor is at the beginning of a line

Insert a nonbreaking space.

Option+Spacebar

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Format characters

To do this

Press

Change the font.

COMMAND +Shift+F

Increase the font size.

COMMAND +Shift+Right angle bracket (>)

Decrease the font size.

COMMAND +Shift+Left angle bracket (<)

Increase the font size by 1 point.

COMMAND +Right bracket (])

Decrease the font size by 1 point.

COMMAND +Left bracket ([)

Display the Font dialog.

COMMAND +D

Switch the text between upper case, lower case, and title case.

Shift+F3

Change the text to all upper case.

COMMAND +Shift+A

Apply bold formatting.

COMMAND +B

Apply underline formatting.

COMMAND +U

Apply underline formatting to the words, but not the spaces.

COMMAND +Shift+W

Apply double-underline formatting.

COMMAND +Shift+D

Apply italics formatting.

COMMAND +I

Apply small caps formatting.

COMMAND +Shift+K

Apply subscript formatting.

COMMAND +Equals sign (=)

Apply superscript formatting.

COMMAND +Shift+Plus sign (+)

Apply strike-through formatting.

COMMAND +Shift+X

Remove manual character formatting.

COMMAND + Shift+Z

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Insert special characters

To do this

Press

Insert an empty field.

COMMAND +F9

Insert a line break.

Shift+Return

Insert a page break.

COMMAND +Return

Insert a column break.

COMMAND +Shift+Return

Insert a nonbreaking hyphen.

COMMAND +Shift+Hyphen (-)

Insert a copyright symbol (©).

Option+G

Insert a registered trademark symbol (®).

Option+R

Insert a trademark symbol (™).

Option+2

Insert an ellipsis (…)

Option+Semicolon (;)

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Work with tables

Move around in a table

To do this

Press

Move to the next cell and select its content.

Tab key

Move to the previous cell and select its content.

Shift+Tab

Move to the next row.

Down arrow key

Move to the previous row.

Up arrow key

Move to the first cell in the row.

Control+Home

Move to the last cell in the row.

Control+End

Move to the first cell in the column.

Control+Page up

Move to the last cell in the column.

Control+Page down

Add a new row to the bottom of the table.

Tab key, at the end of the last row

Add text before a table at the beginning of a document.

Return, at the beginning of the first cell

Insert a row.

COMMAND +Control+I

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Select table content

To do this

Press

Select the content in the next cell.

Tab key

Select the content in the previous cell.

Shift+Tab

Extend a selection to adjacent cells.

Shift+Arrow keys

Select a column.

Select the top or bottom cell of the column, and then press Shift+Up or Down arrow keys

Select a row.

Select the first or last cell in the row, and then press Shift+Alt+End or Home.

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Resize table columns with the ruler

To do this

Press

Retain the column sizes to the right and change the table width.

Drag the column boundary in the ruler

Move a single column line and retain the table width.

Shift+Drag the column boundary in the ruler

Equally resize all columns to the right and retain the table width.

COMMAND +Shift+Drag the column boundary in the ruler

Proportionally resize all columns to the right and retain the table width.

COMMAND +Drag the column boundary in the ruler

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Resize table columns directly in a table

Tip: To finely adjust the column width and display the column's measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.

To do this

Press

Move a single column line and retain the table width.

Drag the column boundary

Retain column sizes to the right and change the table width.

Shift+Drag the column boundary

Equally resize all columns to the right and retain the table width.

COMMAND +Shift+Drag the column boundary

Proportionally resize all columns to the right and retain the table width.

COMMAND +Drag the column boundary

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Insert paragraphs and tab characters in a table

To do this

Press

Insert a new paragraph in a cell.

Return

Insert a Tab character in a cell.

Option+Tab

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Drawing

To do this

Press

Toggle drawing mode.

COMMAND +Control+Z

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Work with fields

To do this

Press

Insert a DATE field.

Control+Shift+D

Insert a LISTNUM field.

COMMAND +Option+Shift+L

Insert a PAGE field.

Control+Shift+P

Insert a TIME field.

Control+Shift+T

Insert an empty field.

COMMAND +F9

Update the selected fields. *

F9

Unlink a field.

COMMAND +Shift+F9

Switch between a field code and its result. *

Shift+F9

Switch between all field codes and their results.

Option+F9

Run GOTOBUTTON or MACROBUTTON from a field displaying field results.

Option+Shift+F9

Go to the next field. *

F11

Go to the previous field.

Shift+F11

Lock a field.

COMMAND +F11

Unlock a field.

COMMAND +Shift+F11

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Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this

Press

Promote a paragraph.

Control+Shift+Left arrow key

Demote a paragraph.

Control+Shift+Right arrow key

Demote the paragraph to body text.

COMMAND +Shift+N

Move the selected paragraphs up. *

Control+Shift+Up arrow key

Move the selected paragraphs down. *

Control+Shift+Down arrow key

Expand the text under a heading.

Control+Shift+Plus sign (+)

Collapse text under a heading. *

Control+Shift+Minus sign (-)

Expand all body text and headings, or collapse all body text.

Control+Shift+A

Switch between showing the first line of body text and showing all body text.

Control+Shift+L

Show all headings with the specified heading level.

Control+Shift+Heading level number

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Review a document

To do this

Press

Insert a comment.

COMMAND +Option+A

Turn change tracking on or off.

COMMAND +Shift+E

Move to the beginning of a comment.

Home

Move to the end of a comment.

End

(The End key is not available on all keyboards.)

Move to the beginning of the list of comments.

COMMAND +Home, in the Reviewing Pane.

Move to the end of the list of comments.

COMMAND +End, in the Reviewing Pane.

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Use footnotes and endnotes

To do this

Press

Insert a footnote.

COMMAND +Option+F

Insert an endnote.

COMMAND +Option+E

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Work with right-to-left languages

Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.

Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:

  1. Go to Apple > System Preferences > Keyboard.

  2. On the Input Sources tab, select the language for which you want to enable shortcuts.

  3. On the right side of the tab, select the check box for Enable keyboard shortcuts.

To do this

Press

Switch the writing direction to right-to-left.

Control+ COMMAND + Left arrow key

Switch the writing direction to left-to-right.

Control+ COMMAND + Right arrow key

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Use function key shortcuts

Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.

If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you don't want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences.

The following table provides the function key shortcuts for Word for Mac.

Key

Description

F1

  • F1 alone: undoes the previous action.

F2

  • F2 alone: cuts the selected content to the Clipboard.

  • Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Return to copy, or press Esc to cancel.

F3

  • F3 alone: copies the selected content to the Clipboard.

  • Shift+F3: switches the selected text between upper case, lower case, and title case.

  • COMMAND +F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location.

  • COMMAND +Shift+F3: pastes the contents of the Spike.

  • Option+F3: creates an AutoText entry.

F4

  • F4 alone: pastes the content from the Clipboard.

  • Shift+F4: repeats the last Find or Go To action.

  • COMMAND Shift+F4: repeats the last Find or Go To action.

F5

  • F5 alone: displays the Go To dialog.

  • Shift+F5: moves the cursor to the last change.

  • COMMAND +Shift+F5: displays the Bookmark dialog.

F6

  • F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane.

  • Shift+F6: switches between the document, ribbon, status bar, and task pane.

  • COMMAND +F6: switches to the next document window when more than one document is open.

  • COMMAND +Shift+F6: switches to the previous document window when more than one document is open.

F7

  • F7 alone: displays the Spelling and Grammar dialog.

  • Shift+F7: displays the Thesaurus task pane.

  • COMMAND +Shift+F7: updates the linked information in a Word source document.

  • Option+F7: finds the next spelling or grammatical error.

  • Option+Shift+F7: opens the Dictionary.

F8

  • F8 alone *: extends the selection. For example, if a word is selected, the selection size is extended to one sentence.

  • Shift+F8 *: reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence.

  • COMMAND +Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection.

  • Option+F8: displays the Macro dialog to create, run, edit, or delete a macro.

F9

  • F9 alone *: updates the selected fields.

  • Shift+F9 *: switches between a field code and its result.

  • COMMAND +F9: inserts an empty field.

  • COMMAND +Shift+F9: unlinks the current field.

  • Option+F9: switches between all field codes and their results.

  • Option+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.

F10

  • Shift+F10 *: displays the shortcut menu for the selected item.

F11

  • F11 alone *: moves to the next field.

  • Shift+F11 *: moves to the previous field.

  • COMMAND +F11: locks the current field.

  • COMMAND +Shift+F11: unlocks the current field.

  • Option+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).

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Change function key preferences

  1. In the Apple menu, select System Preferences.

  2. Select Keyboard.

  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

See also

Word help center

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

This article describes the keyboard shortcuts in Word for iOS.

Notes: 

  • If you're familiar with keyboard shortcuts on your macOS computer, the same key combinations work with Word for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Word.

  • To quickly find a shortcut in this article, you can use Search. Press Command+F, and then type your search words.

In this topic

Navigate the document

To do this

Press

Find text.

COMMAND +F

Move the cursor up by one paragraph.

Option+Up arrow key

Move the cursor down by one paragraph.

Option+Down arrow key

Move the cursor left by one word.

Option+Left arrow key

Move the cursor right by one word.

Option+Right arrow key

Move the cursor to the beginning of the current line.

COMMAND +Left arrow key

Move the cursor to the end of the current line.

COMMAND +Right arrow key

Select text.

Shift+Arrow keys

Select the paragraph above.

Shift+Option+Up arrow key

Select the paragraph below.

Shift+Option+Down arrow key

Select the word to the left.

Shift+Option+Left arrow key

Select the word to the right.

Shift+Option+Right arrow key

Select from the current position to the beginning of the line.

Shift+ COMMAND +Left arrow key

Select from the current position to the end of the line.

Shift+ COMMAND +Right arrow key

Select all document content.

COMMAND +A

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Edit and format the document

To do this

Press

Undo the previous action.

Command+Z

Redo the previous action, if possible.

Command+Y

Cut the selected content to the Clipboard.

Command+X

Copy the selected content to the Clipboard.

Command+C

Paste the content from the Clipboard.

Command+V

Bold the selected text.

Command+B

Italicize the selected text.

Command+I

Underline the selected text.

Command+U

Insert a line break.

Shift+Return

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See also

Word help center

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

This article describes the keyboard shortcuts in Word for Android.

Notes: 

  • If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Word for Android using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Word.

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

In this topic

Navigate the document

To do this

Press

Find text.

Ctrl+F

Move the cursor up by one paragraph.

Alt+Up arrow key

Move the cursor down by one paragraph.

Alt+Down arrow key

Move the cursor left by one word.

Alt+Left arrow key

Move the cursor right by one word.

Alt+Right arrow key

Move the cursor to the beginning of the current line.

Ctrl+Left arrow key

Move the cursor to the end of the current line.

Ctrl+Right arrow key

Select text.

Shift+Arrow keys

Select the paragraph above.

Shift+Alt+Up arrow key

Select the paragraph below.

Shift+Alt+Down arrow key

Select the word to the left.

Shift+Alt+Left arrow key

Select the word to the right.

Shift+Alt+Right arrow key

Select from the current position to the beginning of the line.

Shift+Ctrl+Left arrow key

Select from the current position to the end of the line.

Shift+Ctrl+Right arrow key

Select all document content.

Ctrl+A

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Edit and format the document

To do this

Press

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the content from the Clipboard.

Ctrl+V

Bold the selected text.

Ctrl+B

Italicize the selected text.

Ctrl+I

Underline the selected text.

Ctrl+U

Insert a line break.

Shift+Enter

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See also

Word help center

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

This article describes the keyboard shortcuts in Word Mobile.

Notes: 

  • If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Word Mobile using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Word.

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

In this topic

Navigate the document

To do this

Press

Open a document.

Ctrl+O

Save or sync the document.

Ctrl+S

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, and then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Select text.

Shift+Arrow keys

Select all document content.

Ctrl+A

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Edit and format the document

To do this

Press

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the content from the Clipboard.

Ctrl+V

Duplicate the selected shape or image.

Ctrl+D

Bold the selected text.

Ctrl+B

Italicize the selected text.

Ctrl+I

Underline the selected text.

Ctrl+U

Copy the formatting from the selected text.

Ctrl+Shift+C

Indent the paragraph.

Ctrl+M

Justify the paragraph.

Ctrl+J

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Center the paragraph.

Ctrl+E

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See also

Word help center

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

This article describes the keyboard shortcuts in Word for the web on Windows.

Notes: 

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F and then type your search words.

  • When you use Word for the web, you can find any command quickly by pressing Alt+Q to jump to Tell Me, In Tell Me, you can just type a word or the name of a command you want (available only in the Editing view). Tell Me searches for related options, and provides a list. Use the Up and Down arrow keys to select a command, and then press Enter.

  • When you use Word for the web, we recommend that you use Microsoft Edge as your web browser. Because Word for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word for the web.

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in Word for the web.

To do this

Press

In the Reading view, open a PDF-based view tagged to work with screen readers.

Tab to the Accessibility Mode button and press Enter

Find text in the Reading view.

Ctrl+F or F3

Find text in the Editing view.

Ctrl+F or Ctrl+G

Find and replace text in the Editing view.

Ctrl+H

Hide the task pane, if one is open.

Esc

Switch to the Zoom control.

On a Windows keyboard, press Alt+Windows logo key+W, then Q

Print the document.

Ctrl+P

Move to the next landmark region.

Ctrl+F6

Go to the Tell Me box.

Alt+Q

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Ribbon keyboard shortcuts

Word for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word for the web.

In Word for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key+R.

If you're using Word for the web on a Mac computer, press Control+Option to start.

Ribbon in WordOnline Edit view showing Access keys
  • To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the Home tab.

  • To move between tabs on the ribbon, press the Tab key.

  • To hide the ribbon so you have more room to work, press Ctrl+F3. Repeat to display the ribbon again.

To go directly to a tab on the Ribbon, press one of the following access keys:

To do this

Press

Open the Tell Me box on the ribbon to type a search term.

Alt+Windows logo key, Q

Open the File tab to use the Backstage view.

Alt+Windows logo key, F

Open the Home tab to format text and use the Find tool.

Alt+Windows logo key, H

Open the Insert tab to insert a picture, link, comment, header or footer, or a page number. You can also access the Symbol gallery.

Alt+Windows logo key, N

Open the Page Layout tab to set page margins, orientation, and size, and paragraph spacing.

Alt+Windows logo key, A

Open the References tab to insert a table of contents, footnotes, or endnotes.

Alt+Windows logo key, S

Open the Review tab to check spelling, add comments, or track and review changes to your document.

Alt+Windows logo key, R

Open the View tab to choose a view, open the Navigation pane, edit the Header & Footer, and to Zoom the document view.

Alt+Windows logo key, W

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The following shortcuts can save time when you work with the ribbon tabs and ribbon menus.

To do this

Press

Select the active tab on the Ribbon, and activate the access keys.

Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.

When a Ribbon tab is selected, move the focus to the tab commands.

Enter, then Tab key or Shift+Tab

Activate a selected button.

Spacebar or Enter

Open the list for a selected command.

Spacebar or Enter

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Collapse or expand the ribbon.

Ctrl+F3

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Navigate the document

To do this

Press

Move the cursor right by one word.

Ctrl+Right arrow key

Move the cursor left by one word.

Ctrl+Left arrow key

Move the cursor up by one paragraph.

Ctrl+Up arrow key

Move the cursor down by one paragraph.

Ctrl+Down arrow key

Move the cursor to the beginning of the current line.

Home

Move the cursor to the end of the current line.

End

Move the cursor to the beginning of the document.

Ctrl+Home

Move the cursor to the end of the document.

Ctrl+End

Select text.

Shift+Arrow keys

Select the word to the right.

Shift+Ctrl+Right arrow key

Select the word to the left.

Shift+Ctrl+Left arrow key

Select the paragraph above.

Shift+Ctrl+Up arrow key

Select the paragraph below.

Shift+Ctrl+Down arrow key

Select from the current position to the beginning of the line.

Shift+Home

Select from the current position to the end of the line.

Shift+End

Select from the current position to the beginning of the document.

Shift+Ctrl+Home

Select from the current position to the end of the document.

Shift+Ctrl+End

Select all document content.

Ctrl+A

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Edit and format the document

To do this

Press

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the content from the Clipboard.

Ctrl+V

Undo the previous action.

Ctrl+Z

Redo the previous action.

Ctrl+Y

Shrink the font size.

Ctrl+Left bracket ([)

Grow the font size.

Ctrl+Right bracket (])

Bold the selected text.

Ctrl+B

Italicize the selected text.

Ctrl+I

Underline the selected text.

Ctrl+U

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Center the paragraph.

Ctrl+E

Justify the paragraph.

Ctrl+J

Create a bulleted list.

Ctrl+Period (.)

Create a numbered list.

Ctrl+Slash (/)

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Work with comments

The following keyboard shortcuts only work when the Comments pane is open and selected (or "in focus" if you're using a screen reader).

To do this

Press

Show or hide the Comments pane.

Alt+Windows logo key, R, K

Add a new comment.

Ctrl+Alt+M

Go to the next comment thread, or the next reply in an expanded comment thread.

Down arrow key

Go to the previous comment thread.

Up arrow key

Expand the current comment thread.

Right arrow key

Collapse the current comment thread.

Left arrow key

Move to the reply box, when focus is on a comment.

Tab key, Tab key, Enter

Edit a comment or reply, when focus is on the comment or reply.

Tab key, Enter

Post a comment/reply or save an edit.

Ctrl+Enter

Discard a draft comment/reply or edit.

Esc

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See also

Word help center

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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