Keyboard shortcuts in SharePoint Online

Keyboard shortcuts in SharePoint Online

Many users find that using an external keyboard with keyboard shortcuts for SharePoint helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

  • SharePoint Online is a web-based application, so the keyboard shortcuts and navigation may be different from those in the on-premises version.

  • To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in SharePoint Online.

To do this

Press

Navigate the screen.

Tab key

Create a document.

Alt+N

Upload a document.

Alt+U

Display the context menu for the selected item.

Shift+F10

Use search.

Alt+S

Sync the library.

Alt+Y

Copy text.

Ctrl+C

Cut text.

Ctrl+X

Paste text.

Ctrl+V

Undo the latest action.

Ctrl+Z

Work with pages

These keyboard shortcuts apply to all pages.

To do this

Press

Navigate the screen.

Tab key

Expand the ribbon or site menus and lists.

Shift+Enter

Move through options in site menus and lists.

Down arrow key or Alt+Down arrow key

Close the open ribbon menu.

Esc

Publish the page.

Alt+B

Edit text

To do this

Press

Copy text.

Ctrl+C

Cut text.

Ctrl+X

Paste text.

Ctrl+V

Undo the latest action.

Ctrl+Z

Clear formatting.

Ctrl+Spacebar

Apply or remove bold formatting.

Ctrl+B

Apply or remove italics formatting.

Ctrl+I

Apply or remove underline formatting.

Ctrl+U

Left-align the paragraph.

Ctrl+L

Center the paragraph.

Ctrl+E

Right-align the paragraph.

Ctrl+R

Remove the paragraph indent (move the paragraph to the left).

Ctrl+Shift+M

Indent the paragraph.

Ctrl+M

Insert a hyperlink.

Ctrl+K

Delete a selection without adding it to the Clipboard.

Delete

Switch between inserting and overwriting text.

Insert

Delete the word to the left of the cursor.

Ctrl+Backspace

Delete the word to the right of the cursor.

Ctrl+Delete

Insert a new line (not inside the HTML Paragraph element <P>).

Shift+Enter

Work with lists and libraries

The following keyboard shortcuts are available in a SharePoint list or library.

To do this

Press

Create a document.

Alt+N

Create a folder.

Alt+N, the Tab key until you reach the New Folder button, and then Enter

Upload a document in the Add a document dialog box.

Alt+U

Display the context menu for the selected item.

Shift+F10

Share the selected document or folder.

Alt+S

Sync the library to a computer or device.

Alt+Y

Open the More menu for the selected item.

Alt+M

Open and close the Information/Details pane.

 I

See also

Use a screen reader to explore and navigate SharePoint Online

Basic tasks using a screen reader with SharePoint Online

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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