Keyboard shortcuts in Mail and Calendar apps for Windows 10

Many users find that using an external keyboard with keyboard shortcuts for Mail for Windows 10 and Calendar for Windows 10 helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Mail for Windows 10 and Calendar for Windows 10.

For detailed information on the Mail for Windows 10 and Calendar for Windows 10 apps, go to Mail and Calendar for Windows 10 FAQ.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

In this topic

Frequently used shortcuts

Frequent navigation shortcuts

To do this

Press

Switch to Inbox

Ctrl+Shift+I

Switch to Calendar

Ctrl+2

Switch to Mail

Ctrl+1

Move to a different region

F6 or

Tab

Move to the ribbon tabs row when composing a message

F6 or

Alt

Search

Ctrl+E

Zoom in

Ctrl+Plus sign (+)

Zoom out

Ctrl+Minus sign (-)

Frequent Mail shortcuts

To do this

Press

Reply to a message

Ctrl+R

Reply to all

Ctrl+Shift+R

Forward a message

Ctrl+F

Create a message

Ctrl+N

Add an attachment

Alt+I

Send a message

Alt+S

Delete a message or conversation

Ctrl+D

Frequent Calendar shortcuts

To do this

Press

Create an appointment

Ctrl+N

Delete an appointment

Ctrl+D

Show my calendar in Day view

Ctrl+Alt+1

Show my calendar in Work Week view

Ctrl+Alt+2

All Mail for Windows 10 shortcuts

To do this

Press

Flag or unflag a conversation

Ctrl+Shift+G

Delete a conversation

Ctrl+D or

Delete

Archive a conversation

Backspace

Mark as read

Ctrl+Q

Mark as unread

Ctrl+U

Reply to current mail

Ctrl+R

Reply all

Ctrl+Shift+R

Forward current mail

Ctrl+F

Search

Ctrl+E or

F3

Tentatively accept a meeting invitation

Alt+N

Create a new mail

Ctrl+N or

Ctrl+Shift+M

Switch to Calendar

Ctrl+2

Switch to Inbox

Ctrl+Shift+I

Switch to Outbox

Ctrl+Shift+O

Add an attachment

Alt+I

Manually sync the mail account

Ctrl+M or

F9

Zoom in

Ctrl+Plus sign (+)

Zoom out

Ctrl+Minus sign (-)

Send mail

Alt+S or

Ctrl+Enter

Move between regions

F6 or

Tab

Toggle Caret Browsing on or off when reading a message

F7

Check spelling when composing a message

F7

All Calendar app for Windows 10 shortcuts

To do this

Press

Switch to Mail

Ctrl+1

Remove appointments or meetings

Ctrl+D

Add recurrence

Ctrl+G

Reply

Ctrl+R

Reply all

Ctrl+Shift+R

Save changes on a calendar item

Ctrl+S or

Alt+S

Forward calendar item

Ctrl+F

Create a new event

Ctrl+N

Move to Today

Home

Show Day view

Ctrl+Alt+1

Show Work Week view

Ctrl+Alt+2

Show Week view

Ctrl+Alt+3

Show Month view

Ctrl+Alt+4

Exit the Create Event window without saving

Esc

See also

Use a screen reader to explore and navigate Mail

Use a screen reader to explore and navigate Calendar

Basic tasks using a screen reader with Mail

Basic tasks using a screen reader with Calendar

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