Pictures & graphics

Insert icons in Microsoft Office

Insert icons in Microsoft Office

Easily insert icons and Scalable Vector Graphics (SVG) files into your Microsoft Office documents, workbooks, email messages, and presentations. Once they're in place, rotate, color, and resize them with no loss of image quality. These icons are free to use; there's no royalty or copyright.

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Question mark indicates help content Don't see this feature? Inserting icons and SVG files are only available to Office 365 subscribers.

Insert an icon

  1. Select Insert > Icons.

    The Illustrations group contains tools that let you add shapes, icons, SmartArt and more to your document
  2. Scroll through the icons or jump to a category by clicking a name in the navigation pane at the left.

    Beginning with version 1908, you can search for icons by using the box near the top left corner.

    You can choose an icon to insert from the Icon library in Office
  3. Choose an icon and then click Insert at the lower right.

    Insert multiple icons at the same time by clicking each of them before clicking Insert.
    You can select multiple icons to insert by clicking each of them once.

  4. Rotate, color, and resize your icon by following the instructions here.

    Tip: Want to quickly change the color of your icon? Right-click your icon, choose Fill, and select the color you want.

Insert Icons on Visio

The process to insert icons on Visio is slightly different. Here you need to go to the Shapes menu, choose Basic Shapes, and then Icons. From there you'll be able to select one of the categories of icons and choose the icons you want to insert into your diagram. 

Insert SVG files

SVG stands for scalable vector graphic file, which is an image you can rotate, color, and resize without losing image quality. Office apps, including Word, PowerPoint, Outlook, and Excel, support inserting and editing SVG files.

To insert an SVG file in Office for Windows drag and drop the file from Windows File Explorer into your document.

Insert an icon

  1. Select Insert > Icons.

    The Illustrations group contains tools that let you add shapes, icons, SmartArt and more to your document
  2. Scroll through the icons or jump to a category by clicking a name in the navigation pane at the left.

    You can choose an icon to insert from the Icon library in Office
  3. Choose an icon and then click Insert at the lower right.

    Insert multiple icons at the same time by clicking each of them before clicking Insert.
    You can select multiple icons to insert by clicking each of them once.

  4. Rotate, color, and resize your icon by following the instructions here.

    Tip: Want to quickly change the color of your icon? Right-click your icon, choose Fill, and select the color you want.

Insert SVG files

SVG stands for scalable vector graphic file, which is an image you can rotate, color, and resize without losing image quality. Office apps, including Word, PowerPoint, Outlook, and Excel, support inserting and editing SVG files.

To insert an SVG file in Office for Mac go to Insert > Pictures > Picture from file.

Insert an icon

  1. Select Insert > Icons.

  2. Scroll through the icons or jump to a category by clicking a name in the navigation pane at the left.

  3. Choose an icon and then tap Insert at the lower right.

    Insert multiple icons at the same time by tapping each of them before clicking Insert.

  4. Rotate, color, and resize your icon by following the instructions here.

    Tip: Want to quickly change the color of your icon? Right-click your icon, choose Fill, and select the color you want.

Insert an icon in PowerPoint for the web

Note: Among the web apps, inserting icons is currently only available in PowerPoint for the web. 

  1. Select Insert > Icons.

    The Icons button on the Insert tab in PowerPoint for the web.
  2. Use the Search box near the top left corner to look for the icon you want, or browse by scrolling.

    You can choose an icon to insert from the Icon library in Office
  3. Choose an icon and then click Insert at the lower right.

    Insert multiple icons at the same time by clicking each of them before clicking Insert.

    You can select multiple icons to insert by clicking each of them once.

  4. Rotate, color, and resize your icon by following the instructions here.

    Tip: Want to quickly change the color of your icon? Right-click your icon, choose Fill, and select the color you want.

We're listening

This article was last updated by Ben on October 9th, 2019 as a result of your comments. If you found it helpful, and especially if you didn't, please use the feedback controls below to share your thoughts so we can continue to make it better.

See Also

Edit SVG images

Insert pictures

Add images to a header or footer

Add pictures or videos to a file by using your mobile device

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