Insert a signature

Your handwritten signature gives your document a personal touch. You can scan your signature and store it as a picture to insert in the document.

You can also insert a signature line to indicate where a signature should be written.

Create and insert a handwritten signature

You need a scanner to do this.

  1. Write your signature on a piece of paper.

  2. Scan the page and save it on your computer in a common file format: .bmp, .gif, .jpg, or .png.

    For information on how to use your scanner, use the manufacturer’s manual or Web site.

  3. Open the image file.

  4. To crop the image, click it to open the Picture Tools Format tab, click Crop, and then crop the image.

    Crop command on the Picture Tools Format tab

  5. Right-click the image, and then click Save as Picture to save the picture as a separate file.

  6. To add the signature to a document, click Insert > Pictures.

    The Pictures command on the Insert tab

Include typewritten text with your reusable signature

If you want information like your job title, phone number, or email address to be part of your signature, save it along with the picture as AutoText.

  1. Type the text you want under the inserted picture.

  2. Select the picture and the typed text.

  3. Click Insert > Quick Parts.

    Quick Parts command on the Insert tab

  4. Click Save Selection to Quick Part Gallery. The Create New Building Block box opens.

    Create New Building Block dialog box

  5. In the Name box, type a name for your signature block.

  6. In the Gallery box, select AutoText.

  7. Click OK.

  8. When you want to use this signature, place the insertion point where you want to insert the signature block.

  9. Click Insert > Quick Parts > AutoText, and then click the name of your signature block.

Insert a signature line

Use the Signature Line command to insert a signature line with an X by it to show where to sign a document.

  1. Click where you want the line.

  2. Click Insert > Signature Line.

    The Signature Line command on the Insert tab

  3. Click Microsoft Office Signature Line.

  4. In the Signature Setup box, you can type a name in the Suggested signerbox. You can also add a title in the Suggested signer’s title box.

  5. Click OK. The signature line appears in your document.

    A signature line in Word with an X indicating where the signature should be written

Your handwritten signature gives your document a personal touch. You can scan your signature, store it as a picture, and then insert your signature in Word documents.

Scan and insert a picture of your handwritten signature

You need a scanner to do this.

  1. Write your signature on a piece of paper.

  2. Scan the page and save it on your computer in a common file format: .BMP, .GIF, .JPG, or .PNG.

    Tip: For information on how to use your scanner, use the manufacturer’s manual or Web site.

  3. On the Insert tab, click Pictures > Picture from File.

    On the Insert tab, Picture from File is highlighted.

  4. Browse to the picture you want to insert, select it, and then click Insert.

  5. Click the picture to show the Picture Format tab.

  6. On the Picture Format tab, click Crop, and then crop the signature.

    On the Picture Format tab, Crop is highlighted.

  7. Right-click the picture, and then click Save as Picture to save it as a separate file you can use in other documents.

Include text with your reusable signature

If you want information, such as your job title, phone number, or email address to be part of your signature, save it along with the picture as AutoText.

  1. Type the text you want under the inserted picture.

  2. Select the picture and the typed text.

  3. On the Insert menu, click AutoText > New.

    Insert menu with AutoText > New is highlighted.

  4. The Create New AutoText box opens.

    Create New AutoText dialog box

    Next to Name, type a name for your signature block and click OK.

  5. When you want to use this signature, place the insertion point where you want to insert the signature block.

  6. On the Insert menu, click AutoText > AutoText, and then click the name of your signature block.

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