Improve accessibility with the Accessibility Checker

Before sending your email message or sharing your document or spreadsheet, run the Accessibility Checker to make sure your Microsoft Office content is easy for people of all abilities to read and edit.

In this topic

Use the Accessibility Checker

  1. On the ribbon, select the Review tab.

    In Outlook, the Review tab is visible in the ribbon when writing or replying to messages.

  2. Select Check Accessibility.

    Screenshot of UI to open Accessibility checker

  3. Review your results. You'll see a list of errors, warnings, and tips with how-to-fix recommendations for each. See Rules for the Accessibility Checker for more information.

Fix recommendations with ease

To easily address accessibility errors and warnings, select an issue to open the Recommended Actions list. You can apply a one-click fix by selecting an action, or select the arrow button next to an action for more options.

  Dropdown menu for an issue in the Accessibility Checker, showing the Recommended Actions and Other Suggestions lists

Check accessibility while you work

To be notified of accessibility issues in your document as you continue working on it, tick the Keep accessibility checker running while I work check box.

The Accessibility Checker pane with the "Keep accessibility checker running while I work" checkbox

This adds the Accessibility button to your status bar, and keeps track of accessibility issues in real time. You can open the Accessibility Checker whenever you want by selecting the status bar button.

Accessibility Checker shown running in the status bar

Don't see Accessibility Checker?

If you don't see the Check Accessibility button on the Review tab, you might have an older version of the app. Follow these steps to open the Accessibility Checker.

  1. Select File > Info.

  2. Select the Check for Issues button.

    Tip: To the right of the Check Accessibility button, under the Inspect heading, is a list of any potential issues.

    Inspect Workbook group

  3. In the Check for Issues drop-down menu, select Check for Issues.

    Check Accessibility menu item

  4. The Accessibility Checker task pane appears next to your content and shows the inspection results.

    Inspection Results group

  5. To see information on why and how to fix an issue, under Inspection Results, select an issue. Results appear under Additional Information, and you’re directed to the inaccessible content in your file.

    Additional Information group

See Also

Everything you need to know to write effective alt text

Use a screen reader with the Accessibility Checker

Office Accessibility Center

Make your content accessible to everyone with the Accessibility Checker

Before sending your email message or sharing your document or spreadsheet, run the Accessibility Checker to make sure your Office for Mac content is easy for people of all abilities to read and edit.

Use the Accessibility Checker

On the ribbon, select one of the following options, depending on which app you are using:

  1. In Word, Excel, and PowerPoint, select Review > Check Accessibility.

    Screen shot of Review ribbon with Check Accessibility icon

    In OneNote, select View > Check Accessibility.

    OneNote for Mac Check Accessibility tool

    In Outlook, while writing or replying to an email message, select Options > Check Accessibility.

    Screenshot of UI in Outlook to open Accessibility Checker
  2. Review your results. You'll see a list of errors, warnings, and tips with how-to-fix recommendations for each. See Rules for the Accessibility Checker for more information.

  3. Select a specific issue to see why you should fix the issue and steps to take to change the content.

    Screen shot of Accessibility Checker menu

See also

Everything you need to know to write effective alt text

Use a screen reader with the Accessibility Checker

Office Accessibility Center

Make your content accessible to everyone with the Accessibility Checker

Before sending your email message or sharing your document or spreadsheet, run the Accessibility Checker to make sure your Office for the web content is easy for people of all abilities to read and edit.

Use the Accessibility Checker

  1. On the ribbon, select the Review tab.

  2. Select Check Accessibility.

    Screenshot of UI to open Accessibility checker

    In Outlook Online, the Check for accessibility issues button is located in the ... (More options) menu, which is available on the top and bottom toolbars when writing or replying to messages.

    Outlook Online check for accessibility issues tool

  3. Review your results. You'll see a list of errors, warnings, and tips. See Rules for the Accessibility Checker for more information.

  4. Click on an entry in the accessibility issues list to highlight the corresponding part of your document.

See also

Everything you need to know to write effective alt text

Use a screen reader with the Accessibility Checker

Office Accessibility Center

Make your content accessible to everyone with the Accessibility Checker

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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