How screen readers work with Microsoft Office

Microsoft Office works with a variety of screen readers for people with visual impairments, and we try to document for any screen reader that the app is known to work with. However, our apps can work with even more screen readers than we may have documented.

When using a screen reader, you'll use that screen reader's modifier key, sometimes along with other related keys, to navigate and interact within the app and execute commands. In our documentation this will sometimes be indicated by “SR key” if it’s needed. For example, if you use Narrator with Word, the keyboard command to read footnotes is SR key+R.  By default, the standard keyboard layout for Narrator indicates that you can use either the Caps lock or the Insert key as your screen reader key (SR key).

Links to learn more about a few of the most common screen readers are included below.

For detailed info on Narrator, go to Windows 10 complete guide to Narrator or Welcome to the new Standard keyboard layout for Narrator.

To learn about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

To learn about NVDA, go to NV Access | Get Help.

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