How FindTime auto scheduling works

If meeting organizer has enabled auto scheduling in their organizer dashboard, FindTime will schedule meetings automatically as soon as consensus is reached.

FindTime continuously checks for consensus on the invite, and when it is reached:

  • The meeting is scheduled.

  • The organizer is notified.

  • Invites are sent to the invitees.

Auto scheduling rules

These rules are applied to determine the time that the meeting is auto scheduled for:

  • Only the votes of required invitees are considered in determining consensus: votes of optional invitees are discarded.

  • If required invitees reach consensus on multiple times, the votes of optional invitees are then taken into account. The meeting is scheduled for the best available time for both required and optional invitees.

  • If more than one time qualifies, the earliest time takes precedence and is auto scheduled.

The organizer can schedule the meeting before auto scheduling is triggered on the voting page. See Scheduling meetings manually section in Using the FindTime voting page topic for more details.

If the organizer has not to enabled auto scheduling, they can schedule the meeting manually on the voting page by selecting Schedule for any suitable time.

Calendar holds

If the organizer has enabled calendar holds in their organizer dashboard, the holds will be removed for all unscheduled meeting times when the meeting is auto scheduled.

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