Highlight cell backgrounds

In Project, you can highlight cells in a sheet view to display a different background color or pattern. You can highlight specific cells or you can highlight cells that meet certain criteria, such as milestone or external tasks.

Highlight individual cells

  1. In a sheet view, click the select that you want to highlight.

    • To select multiple cells that are not next to each other in the list, hold CTRL and select each cell that you want to highlight.

    • To select multiple cells that appear consecutively in the list, select the first cell that you want to select, hold SHIFT, and then select the last cell in the list that you want.

  2. On the Task tab, in the Font group, choose the down arrow on Background Color. Select a Theme color, a Standard Color, or choose More Colors for additional options.

Highlight categories of cells

  1. On the Format tab, in the Format group, choose Text Styles.

  2. In the Text Styles dialog, select the category of cells that you want to highlight from the Item to Change list.

  3. You can change the font options for the selected category of cells, including selecting a new background color from the Background Color list or a background pattern from the Background Pattern list.

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