Getting started with Microsoft StaffHub

Important: Effective December 31, 2019, Microsoft StaffHub will be retired. We're building StaffHub capabilities, including schedule and task management, into Microsoft Teams. To learn more, read Microsoft StaffHub to be retired.

Last updated 4 October, 2019

  1. Sign in to StaffHub at with your Office 365 work account, such as

    The first time you sign in, the setup wizard will start. If you have already created a team and want to create a new one, click your profile on the upper right of the screen, "Switch Team" in the drop-down, and "New Team" on the upper right of the screen.

  2. Follow the steps in wizard to create a team and then add members on the schedule.

    Add member

  3. Send an invitation to each employee so they can download the app Microsoft StaffHub and see their schedules.

    Your team members will get a link to download the Microsoft StaffHub mobile app.

  4. Make sure employees have their Office 365 work account and password so they can sign in to the app. If you allowed StaffHub to self-provision accounts, the employee can create one directly in the app.

Edit and publish a schedule

  • Sign in to StaffHub at with your Office 365 work account, such as

  • To create your work schedule, after adding team members, assign shifts to the members.

  • Press Share with team for the schedule to be made available to each team member via the mobile app or right click on a shift and press "Share" for an individual shift to be made available to the applicable team member.

  • Share With Team

  • The schedule will look like this in the app:

    Example of the day's work schedule in the StaffHub mobile app

Give an employee admin (manager) permissions for a team

  1. Sign in to StaffHub at with your Office 365 work account, such as

  2. Select Team in the top navigation menu.


  3. Select the team member you want to promote, and in the panel, toggle on Admin.


  4. Choose Save.

Print a schedule

For instructions, see Print your StaffHub schedule.

Related articles

Add employees or groups in Microsoft StaffHub
Request and approve time off in Microsoft StaffHub
Manage To-Do lists for your teams on Microsoft StaffHub
Admins: Set up Microsoft StaffHub Share files in StaffHub

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