Get started with Microsoft Teams live events

Get started with Microsoft Teams live events

Microsoft Teams live events are an extension of Teams meetings that enable you to schedule and produce events that stream to large online audiences!

Note: Live events are a preview feature in Microsoft Teams. Enjoy your sneak peek!

In this article

Live event types

Event group roles

Who can create live events

Who can attend live events

Get started

Live event types

Teams supports two methods for producing live events:

Production type

Description

Quick start

Plug in your laptop and go...

Produce the live event using Teams meetings, a lightweight option to create the event and invite remote presenters and panelists to participate.

External encoder

Professional camera and sound setup

Produce the live event using an external hardware or software encoder via Microsoft Stream. Use this option if you already have a production setup (for example, media mixers) that supports streaming to an RTMP service. This method is typically used in auditorium events, such as town halls, where a stream from a media mixer is broadcast to the audience.

Event group roles

Large live streaming events typically have several people working behind the scenes—the event group—to make them successful.

Role

Responsibilities

Organizer

Schedules a live event and ensures the event is set up with the right permissions for attendees and the event group, who will manage the event.

  • Creates the live event.

  • Sets attendee permissions.

  • Selects production method.

  • Configures event options (for example, the moderated Q&A)

  • Invites attendees.

  • Selects event group members.

  • Manages reports generated after the event is over.

For more info, see the organizer checklist.

Producer

As a host of the meeting, ensures attendees have a great viewing experience by controlling the media sources that are sent to the live event.

  • Starts and stops the live event.

  • Shares own video.

  • Share participant video.

  • Shares active desktop or window.

  • Selects layouts.

Presenter

Presents audio, video, or a screen into the live event, or moderates Q&A.

Note: Presenters can share audio, video, or a screen (desktop or window) only in a "quick start" live event.

Attendee

A viewer. Watches the event live or on-demand, using DVR controls, either anonymously or authenticated. Can participate in Q&A.

Who can create live events

To be able to create a live event, a person needs to have the following things. Your IT admin can provide more information.

Notes: 

  • Live events are a preview feature in the following regions: NOAM, APAC, EMEA, and Go Local Canada.

  • Skype for Business Online is a requirement to use Teams live events.

  • Office 365 Enterprise E3 or E5 license.

  • Permission to create live events in Microsoft Teams admin center.

  • Permission to create live events in Microsoft Stream (for external encoder events).

  • Isn't a guest or from another org.

  • Live events require private meeting scheduling to be turned on in Team meeting policy.

Who can attend live events

Quick start events: Anonymous users and authenticated Office 365 users with any license that includes Teams.

External encoder events: Any authenticated Office 365 users with any license that includes Microsoft Stream.

Note: Attendees need to enable third-party cookies in their browsers to watch a live event.

Get started

After your IT admin enables the Microsoft Teams live events feature for your organization, you can start using it.

Step 1. Schedule a live event

Step 2. Invite attendees

Step 3. Produce your live event

Step 3a. Present in your live event

Step 4. Manage the recording and reports

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×