Embed fonts in Word or PowerPoint

Embed fonts in Word or PowerPoint

1. Click the File tab and then click Options.

   (In Office 2007, click the Office Button in the upper left corner and then click the Options button.)

2. In the left column, select the Save tab.

3. At the bottom, under Preserve fidelity when sharing this presentation, select the Embed fonts in the file check box.

   

   Leaving that check box blank (or selecting Embed all characters in Office 2007) increases the file size, but is best for allowing others to edit the document and keep the same font.

   Selecting Embed only the characters used in the presentation reduces the file size but limits editing of the file using the same font.

4. Click OK.

What about embedding fonts in Excel?

Excel doesn't have the Embed Fonts feature. Therefore, you can't embed a font directly into an Excel file like you can with Word or PowerPoint, but there is workaround: Embed a font in a Word document, as described above, then copy data from an Excel workbook into the Word document, and finally apply the embedded font to the data you copied in from Excel. (You must keep the Excel data in the Word document for the font to remain as it is.)

Recommendations for embedding fonts

• When embedding a font, avoid using Embed only the characters used in the presentation. It is better to embed all the characters in a font so that another user can successfully edit the file, if necessary.

• Use OpenType (.OTF) or TrueType (.TTF), if possible. OpenType fonts consume the least storage space when embedded in an Office document.

• Avoid embedding Postscript fonts (.PFB, .PFM) if possible. Some users report having difficulty opening an Office document that has a Postscript font embedded in it.

Troubleshooting

• Is your font installed?     Make sure the font you want to embed is installed by double-clicking it and selecting Install when Windows Font Viewer opens.

• Is embedding your font still not working?     Not all TrueType fonts can be embedded. Font creators can set different options for their fonts, including: Non-embeddable, Preview/Print, Editable, and Installable. To see what level of embedding your installed font is, go to Control Panel in Windows and click Fonts. Clicking on the font shows the Font embeddability setting.

  

• Is your file size too large after embedding fonts?     Certain fonts can be very large compared to others, so if file size is a concern, consider using alternative fonts. If you want to remove the embedding, you can turn off the Embed setting in the File > Options dialog box (described above) and save the file. Then, once you close and re-open the file, a different font is substituted for the font that had been embedded previously.