Editor is your writing assistant

Editor provides enhanced proofing tools for Office 365 subscribers. Behind the scenes, intelligent services identify spelling, grammar, and stylistic issues, and the Editor pane helps you understand suggestions so you can make choices that improve your writing.

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  1. On the Review tab, select Check Document.

    Showing Check Document under Review tab
  2. The Editor pane categorizes spelling, grammar, and stylistic issues.

    Showing Overview of proofing issues
  3. Click each category to address the issues.

    Note: For keyboard shortcuts in the Editor pane, there's no need to press Alt. Just use the underlined letter to select the command (like i for Ignore Once, g for Ignore All, etc) .

Editor marks issues with red, blue, or gold underline for spelling, grammar, and stylistic issues, respectively. Right-click the underlined word, and then choose the suggestion you want, or learn more about the error and how to correct it.

Showing writing styel error

Your grammar-checking settings determine what Editor is checking. The way to customize settings varies slightly by app. Choose your app below:

  1. In the Editor pane, click Settings.

  2. Under When correcting spelling and grammar in Word, select Settings

  3. For Writing Style, select Grammar & Refinements .

  4. Scroll down to see all of the options available, and select or clear the rules you want. The settings apply to all the documents that you edit, not just the current one.

  1. Select File > Options > Proofing.

  2. Turn on Frequently confused words and Mark grammar errors as you type.

    Note: Because Editor is a new feature in PowerPoint, not all grammar mistakes are covered. But the feature will get smarter and cover more grammar and writing errors over time.

Requirements and availability of Editor include the following:

  • In PowerPoint, Editor is available only to Office Insiders.

  • Internet connection: Make sure your connection is working.

  • Intelligent Services switched on: Go to File > Options > General and turn on Office Intelligence Services.

  • Language availability:

    • In PowerPoint, Editor currently works best when the user interface and text are in U.S. English.

    • Grammar checking is available in Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese (Brazilian), Portuguese (European), Russian, Spanish, Swedish, and Turkish.

    • Context-sensitive spelling (for example, detecting the difference in English between two, to and too)is available in English, French, German, Italian, Norwegian, Portuguese (Brazilian), and Spanish.

    • Writing assistance (gold underline) is available in English and Spanish.

    • Read Aloud doesn't support languages that use right-to-left writing systems. Read Aloud reads text in the default speech language of your operating system. For information about how to add additional text-to-speech voices, see How to download Text-to-Speech languages for Windows 10.

See Also

Information about selecting grammar and writing style options in Office 2016 and in Office 2013 and earlier

Check spelling and grammar in other Office apps and earlier Office versions

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