Edit page numbering, footers, and headers for Handouts in PowerPoint

Edit page numbering, footers, and headers for Handouts in PowerPoint

Use the Handout Master to create and edit presentation handouts. Changes appear on all pages of the printed handout.

You can change the number of slides per page, page orientation, slide size. You can add or remove page numbers, headers and footers, date and time, and you can insert a picture or add a background.

To see the handout options, select the View tab, and then select Handout Master in the Master Views group.

Shows View Handout master in PowerPoint

Select a heading below to open it and see detailed instructions.

In the Page Setup group, you can specify the number and layout of slides to print on each page, change the orientation of handouts, and set the slide size. You can use settings on all three menus—Handout Orientation, Slide Size, and Slides Per Page—to customize your layout exactly how you want it.

Page Setup group

Set the slides per page:

  1. Click Slides Per Page.

    Slides Per Page options
  2. Choose a layout option from the thumbnail images.

Tip: The 3 Slides option includes lines that your audience can use to take notes.

Set the orientation:

  • Click Handout Orientation, and then choose Portrait or Landscape.

    Handout Orientation menu

Set the slide size:

  • Click Slide Size (or, in PowerPoint 2010, Slide Orientation), and then choose one of the options.

    Slide Size menu

    When PowerPoint is unable to automatically scale your content, it prompts you with a message. Select Maximize to increase the size of your slide content when you are scaling to a larger slide size. (Choosing this option could result in your content not fitting on the slide.) Select Ensure Fit to decrease the size of your content. (This could make your content appear smaller, but you’ll be able to see all content on your slide.)

    Slide size scaling message


    • To set a custom size, including width, height, slide numbering, and orientation of slides and notes, click Custom Slide Size on the Slide Size menu.

    • To make sure your slides will print the way you want, preview your handouts before printing.

You can adjust headers and footers in the Placeholders group. By default, the placeholders appear in the top and bottom corners of the Handout Master page.

Shows the PowerPoint Handout Master

Click in a text placeholder (Header, Footer, Date, or Page Number) to make changes to it. You can do things like:

  • Turn placeholders on or off: In the Placeholders group on the ribbon, clear the check box of the placeholder (Header, Date, Footer, or Page Number) that you want to turn off.

  • Edit or add content in the text placeholders: In addition to text changes, you can use commands on the Insert tab to add graphics or other content types.

  • Format text shape and appearance: Select the text and use the options on the Format and Home tabs to make changes.

  • Change text placeholders: Drag a text placeholder to move it, and use the text box sizing handles to change its size.

  1. On the toolbar ribbon, select the View tab and then select Handout Master.

  2. On the Insert tab of the ribbon, select Insert, and then select Pictures (or another button, such as Online Pictures, depending on where you are getting your image from).

  3. Browse to the image you want, select it, and then choose Insert.

    The image is inserted in the middle of the page.

  4. Drag the image to the location you want and resize it, if necessary. For additional formatting options, click the Picture Tools Format tab.

You can change the background of your handouts (but not the background of your slides) in the Background group. You can also quickly change the font for all for your handout text at once, and you can apply special borders and visual effects.

Background options

  • Colors: Choose a color theme for your handout background. You may have to click Background Styles and choose an option to see it applied.

  • Background Styles: Choose a style option from the list. The colors displayed depend on your choice in the Colors list.

    Tip: Click Format Background at the bottom of the Background Styles list to open the Format pane and choose from more background options, such as advanced fill settings, artistic effects, and color and image settings.

  • Fonts: Choose a font from the list to quickly apply it to all headers and footers.

  • Effects: Choose an effect from the list to apply a theme effects, with features including shadows, reflections, lines, fills, and more.

To see how your handout will look when it's printed:

  1. Click File > Print.

  2. In the Print dialog box, under Settings, select the second box (which by default is set to Full Page Slides) to expand the list of options. Then, under Handouts, select the layout you want.

    The layout for printing handouts
  3. You can use the arrow buttons at the bottom of the Preview pane to page through the print dialog thumbnails.

    You can page through Print Preview by using the arrows at the bottom of the Preview panel.

Related Help articles

For more information about working with PowerPoint handouts, see:

On a handout master you can move, resize, and format the header and footer placeholders. You can also set the page orientation and specify the number of slides to print per handout page.

Change a handout master

1 Specify how many slides you want to print on each handout page

2 Resize, reformat, or move a header placeholder

3 Resize, reformat, or move a footer placeholder

To see the handout options:

  1. Click the View tab, and then click Handout Master in the Presentation Views group.

  2. Make the changes that you want.

  3. On the Handout Master tab, in the Close group, click Close Master View.

  4. Click the Microsoft Office Button Office button image , and then click Save.

Additional information

  • The changes you make to a handout master do not apply to a slide master or notes master.

  • It is not possible to resize the slide placeholders on a handout master page, but you can resize the placeholders for header, footer, page number, and date.

See Also

Print your PowerPoint slides or handouts

Create and print notes pages

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