Dictate your email in Outlook

This is a subscriber-only feature This feature is available to Office 365 Subscribers only.

  1. When you're signed in to your Office 365 account, turn on your microphone and make sure it works (see Microphone settings).

  2. Go to Message > Dictate.

    Showing Dictate UI  in Word

  3. A red dot on the button and a quick sound let you know that dictation has begun.

    Showing Dictate icon after selection

  4. Start talking. As you talk, text appears on your screen.

  5. Speak clearly and conversationally. Insert punctuation by saying the name of the punctuation mark you want to add.

  6. If you make a mistake while dictating, move your cursor to the mistake and fix it with your keyboard. No need to turn off the microphone.

  7. When finished, select Dictate again to stop typing.

Say the following phrases to add punctuation to your text:

  • Period

  • Comma

  • Question mark

  • Exclamation point

  • Exclamation mark

  • New line

  • New paragraph

  • Semicolon

  • Colon

  • Open quote

  • Close quote

  • Open quotes

  • Close quotes

Dictate works with the language you have set up as your editing language in Office. Currently, supported languages are English as spoken in the United States and Canada, Chinese as spoken in the Peoples Republic of China, and Spanish as spoken in Spain and Mexico.

We are working to have Dictate available in more locales and languages: English in more locales, French, German, Italian, and Portuguese.

Operating system requirement: Dictate works in Windows 8.1 and later.

Dictate requires an Internet connection.

Important information about Dictate

Dictate is one of the Office Intelligent Services, bringing the power of the cloud to Office apps to help save you time and produce better results.

Your speech utterances will be sent to Microsoft to provide you with this service. For more information see, Make Office Work Smarter for You.

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