Dictate with your voice in Office

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This is a subscriber-only feature This feature is available to Office 365 Subscribers only.

Dictate in OneNote for Windows 10, Word, or PowerPoint

  1. Turn on your microphone and make sure it works. Troubleshoot microphone settings

  2. In Word 2016, PowerPoint 2016, or OneNote for Windows 10, select Home > Dictate.

    Showing Dictate UI  in Word

    Don't see Dictate?

  3. Wait for the icon to turn red.

    Showing Dictate icon after selection

  4. Start talking. As you talk, text appears in your document or slide.

  5. Speak clearly and conversationally. Insert punctuation by saying the name of the punctuation mark you want to add.

  6. If you make a mistake while dictating, move your cursor to the mistake and fix it with your keyboard. No need to turn off the microphone.

  7. When finished, select Dictate again to stop typing.

Dictate in Outlook

  1. Turn on your microphone and make sure it works. Troubleshoot microphone settings

  2. Open a new email message and select Message > Dictate.

    Showing dictate option on the email message

    Don't see Dictate?

  3. Wait for the icon to turn red.

    Showing Dictate icon after selection

  4. Start talking. As you talk, text appears in your email message.

  5. Speak clearly and conversationally. Insert punctuation, by saying the name of the punctuation mark you want to add.

  6. If you make a mistake while dictating, move your cursor to the mistake and fix it with your keyboard. No need to turn off the microphone.

  7. When finished, select Dictate again to stop typing.

Say the following phrases to add punctuation to your text:

  • Period

  • Comma

  • Question mark

  • Exclamation point

  • Exclamation mark

  • New line

  • New paragraph

  • Semicolon

  • Colon

  • Open quote

  • Close quote

  • Open quotes

  • Close quotes

Troubleshooting

If Dictate isn't working, make sure you're connected to the Internet.

You can enable or disable Dictate by going to File > Options and look for Office intelligent services on the General tab.

Go to File > Options > General to enable or disable Intelligent Services

Important information about Dictate

Dictate is one of the Office Intelligent Services, bringing the power of the cloud to Office apps to help save you time and produce better results.

Your speech utterances will be sent to Microsoft to provide you with this service, and may also be used to improve speech recognition services. For more information see, What are Intelligent Services?

Office Dictate is not HIPAA (Health Insurance Portability and Accountability Act) compliant.

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