Customize an Outlook email newsletter

Use this Outlook newsletter template as is or customize it to suit your needs and tastes.

Change the font

To change the font in the entire newsletter, select Ctrl-A to select all of the elements on the template. Select Format Text, then select a font from the font drop-down menu.

To change individual text, drag the cursor to select the text you want to change. Select Format Text, then select a font from the font drop-down menu.

Edit text

To edit existing text, select the text you want to change, then type over the text with new copy.

To paste text from another document,

  • Copy the text from the other document.

  • In the newsletter, drag the cursor to select the text you want to change.

  • Select Format Text > then click the down arrow under Paste > then select Keep Text Only.

Add and edit hyperlinks

To add a new hyperlink,

  • Drag the cursor to select the text or image you want to hyperlink. Do not select space before or after the text you want to hyperlink.

  • Select Insert > Link or right-click > Link.

  • Type or paste the URL in the Address field, then click OK.

To edit an existing hyperlink,

  • Drag the cursor to select the hyperlink you want to change. Do not select space before or after the hyperlink text.

  • Select Insert > Link or right-click > Edit Hyperlink.

  • To change the hyperlink, make changes to the URL in the Address field, then click OK.

  • To change the hyperlink text, change the copy in the Text to display field, then click OK.

Insert a logo

  • Size two versions of your logo: the header logo should not exceed 400 pixels, and the footer logo should not exceed 100 pixels.

  • Save the logos on your desktop or in a file where you can easily access them.

  • Click on the placeholder logo in the template and select Insert > Pictures.

  • Locate your logo where you saved it, then select Insert.

  • To resize the logo, hold the Shift key down, then place the cursor on a corner of the image and drag to resize it.

Delete a section

  • Click anywhere in the copy of the section you want to delete.

  • When the multi-directional arrow appears at the top left corner of the section, click on it.

Image of an Outlook newsletter section selector

  • Then select Delete > Delete Rows or Delete Table.

Add section rows

  • Click anywhere in the copy area of the left column in the row you want to duplicate.

  • When the multi-directional arrow appears at the top left corner of the section, click on it to select the section. If the row has 2 or more columns, hold the Shift key down and select the Right arrow key to select the entire row.

Iimage of a row selector and a selected row in an Outlook email newsletter

  • Once the entire row has been selected, select Message > Copy or Ctrl-C.

  • Select the Enter key to create a new row, then select Paste or Ctrl-V.

Edit images

  • Size the images you want to use according to the dimensions specified in the template. Save the images on your desktop or in a file where you can easily access them.

  • Click on an image in the template and select Insert > Pictures.

  • Locate the image where you saved it, then select Insert.

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