Crop a picture in Office

Crop a picture to trim away outer edges that are unnecessary.

To remove the background of a picture, see Remove the background of a picture. To make a picture bigger or smaller, see Change the size of a picture.

In addition to standard picture cropping, you can also crop pictures to specific shapes and aspect ratios, or crop picture fills inside a shape ( in Office for Mac and in Office 2010 and later).

Crop the margins of a picture

  1. Use Insert > Picture to add the image to an Office file (such as a Word document, PowerPoint presentation, or an Excel workbook).

  2. Right-click the picture, and select the Crop  The Crop button button that appears.

    Black crop handles appear on the edges and corners of the picture.

    Crop handles appear on the sides and corners of the picture
  3. Crop the image by doing one of the following:

    Description

    Action

    Crop one side

    Drag inward on the side cropping handle

    Crop two adjacent sides at the same time

    Drag inward on the corner cropping handle

    Crop equally on two parallel sides at once

    Press and hold Ctrl while dragging inward on the side cropping handle

    Crop equally on all four sides at once

    Press and hold Ctrl while dragging inward on any corner cropping handle

    If you want to crop by using precise measurements, adjust the values in the Height and Width boxes on the ribbon next to the Crop button:

    The Crop button and Height and Width boxes for pictures on the Office 2016 ribbon

    You can also outcrop, or add a margin around a picture, by dragging the cropping handles outward rather than inward.

  4. (Optional) To reposition the crop area, either change the crop area by dragging the edges or corners of the crop rectangle, or move the picture.

  5. When you're finished, press Esc or click anywhere outside the picture within the document.

Note: Cropping tools are not available for shapes, but in Office 2010 and later, you can resize a shape and use the Edit Points tool to achieve an effect similar to cropping or to customize the shape. See Crop to fit or fill a shape below for more information.

Quickly change the shape of a picture by cropping it to a specific shape. The picture is automatically trimmed to fill the geometry of the selected shape while maintaining its proportions.

If you want to crop the same picture to more than one shape, make copies of the picture and crop each to the desired shape individually.

  1. Use Insert > Picture to add the image to an Office file (such as a Word document, PowerPoint presentation, or an Excel workbook).

  2. Click the picture.

    You may crop multiple pictures at once, but you must crop them to the same shape. To crop to different shapes, crop the pictures individually.

  3. Click Picture Tools > Format, and in the Size group, click the arrow under Crop.

    Crop button found on the Picture Tools Format tab

  4. From the menu that appears, select Crop to Shape, and then click the shape you want to crop to.

    The shape is immediately applied to the image.

  5. If you want to adjust the shape, click the Crop The Crop button on the Office 2016 ribbon button on the ribbon.

    Black crop handles appear on the edges and corners of the picture.

  6. Crop the image by doing one of the following:

    Description

    Action

    Crop one side

    Drag inward on the side cropping handle

    Crop two adjacent sides at the same time

    Drag inward on the corner cropping handle

    Crop equally on two parallel sides at once

    Press and hold Ctrl while dragging inward on the side cropping handle

    Crop equally on all four sides at once

    Press and hold Ctrl while dragging inward on any corner cropping handle

Click the Crop button again when you are done.

Cropping a picture to a common photo size or aspect ratio lets it easily fit into a standard picture frame. You can also use this tool to preview how a picture will fit into a specific aspect ratio before cropping.

  1. Use Insert > Picture to add the image to an Office file (such as a Word document, PowerPoint presentation, or an Excel workbook).

  2. Click the picture.

  3. Click Picture Tools > Format, and in the Size group, click the arrow under Crop.

    Crop button found on the Picture Tools Format tab

  4. From the menu that appears, select Aspect Ratio, then click the ratio that you want.

    A crop rectangle appears, showing you how the picture will appear when cropped to the selected aspect ratio.

  5. If desired, adjust the crop area using the cropping handles as described under Crop a picture.

  6. When you're finished, press Esc or click anywhere outside the picture within the document.

You can add a picture as fill for a shape and then edit or crop the shape.

Add a picture to a shape

  1. Add a shape to your document (see Add shapes for instructions) and click the shape to select it.

  2. Click Drawing Tools > Format, and in the Shape Styles group, click Shape Fill > Picture.

    Adding a picture as a shape fill

  3. Select the type of picture you want (such as From a File or Online Pictures) and then navigate to the picture you want and insert it.

Resize the shape

To change the filled shape's dimensions while maintaining its basic format, select it and drag any of the sizing handles.

Choose how the picture fits in the shape

If your picture is skewed, cut off, or doesn't fill the shape the way you want, use the Fit and Fill tools on the Crop menu for fine tuning:

  1. Click a shape created using Shape Fill > Picture.

  2. Click Picture Tools > Format, and in the Size group, click the arrow under Crop. A menu appears showing cropping options.

    Crop button found on the Picture Tools Format tab

    • Choose Fit if you want all of the picture to fit within the shape; the original picture aspect ratio will be maintained, but you may have empty space inside your shape.

    • Choose Fill to have the shape fit within the bounds of the picture, cropping away everything outside the shape.

  3. Click Fill or Fit.

    • Fill sets the picture size to match the shape’s height or width, whichever is greatest. This fills the shape with the picture while removing anything outside the shape's perimeter.

      Picture with Crop to Fill shape applied

    • Fit sets the picture size so that the picture’s height and width both match the shape’s boundaries. This fits as much of the picture into the shape as possible, but some areas of the shape might remain empty.

      Crop to Fit Shape shown on picture

      You can drag the picture to change what part shows within the shape.

  4. If desired, adjust the crop area using the cropping handles as described under Crop a picture.

  5. When you're finished, press Esc or click anywhere outside the picture within the document.

Use edit points to edit or crop the shape

Although cropping tools are not available for shapes, you can use the Edit Points tool to edit a shape manually.

  1. Select the shape that you want to edit.

  2. Click Drawing Tools > Format, and in the Insert Shapes group, click the Edit Shape Edit shape button image button, then click Edit Points.

  3. Drag the shape's vertex points (which appear as black dots around the shape's perimeter) until the shape looks the way you want.

  4. To delete a vertex point, hold Ctrl and click it. To add a vertex point, hold Ctrl while clicking anywhere on the perimeter of the shape that does not already have a vertex point.

Both the Paint (in several versions of Windows) and Paint 3D (in Windows 10) apps help you crop a picture. Open your picture in the app, and you'll see a Crop button on the toolbar. See this quick video overview of some 2D features in the Paint 3D app.

After you crop a picture, the cropped areas remain part of the file, hidden from view. You can reduce file size by removing the cropped areas from the picture file. This also helps prevent other people from viewing the parts of the picture that you have removed.

Important: If you delete cropped areas and later change your mind, you can click the Undo  Button Image button to restore them. Deletions ca be undone until the file is saved.

  1. Select the picture or pictures from which you want to delete cropped areas.

  2. Click Picture Tools > Format, and in the Adjust group, click Compress Pictures. A dialog box appears showing compression options.

    Compress Pictures button on the Picture Tools Format tab

    If you don't see the Picture Tools and Format tabs, make sure that you've selected a picture. You might have to double-click the picture to select it and open the Format tab. Also, if your screen size is reduced, you might only see the Compress Pictures icon.

    Compress Pictures icon with no label

  3. Under Compression Options, be sure that the Delete cropped areas of pictures check box is selected.

    Compress Pictures dialog box

    To remove croppings for the selected picture or pictures only and not all pictures in the file, select the Apply only to this picture check box.

    Select a Resolution option, if desired.

  4. Click OK.

Tip: For more information about reducing the file size of pictures and compressing pictures, see Reduce the file size of a picture.

Crop a picture

  1. Use Insert > Picture to add the image to an Office file (such as a Word document, PowerPoint presentation, or an Excel workbook).

  2. Click the picture that you want to crop.

  3. Click Picture Tools > Format, and in the Size group, click Crop.

    Crop button on the Picture Tools Format tab

  4. Do one of the following:

    • To crop one side, drag the center cropping handle on that side inward.

    • To crop two adjacent sides at the same time, drag a corner cropping handle inward.

    You can also outcrop, or add a margin around a picture, by dragging the cropping handles outward rather than inward.

The Windows Paint app helps you crop a picture. Open your picture in the app, and you'll see a Crop button on the toolbar. How to crop, resize and enhance a photo in Windows 10

Crop a picture

  1. On your slide, right-click the picture, and then click Crop.

    Right-click the picture, and then click Crop

  2. Place your cursor on one of the black cropping handles that appear on the edges of the picture.

    When you place your cursor on the black cropping handles, your cursor will look something like the following:

    • Corner cropping handle: Corner crop sizing handle

    • Side cropping handle: Side crop sizing handle

  3. To crop each side, drag the black cropping handle inward.

  4. When you are finished cropping, press Esc or click away from the picture.

    Or, in OneNote Online, select Crop to complete the cropping process.

Note: After you crop a picture, the cropped parts remain as part of the picture file. To permanently remove the cropped portion and reduce your picture size, open the file in your desktop app, and see Delete cropped areas of a picture.

See also

Insert pictures

Add a drawing to a Word document

Reduce the file size of a picture

How cropping pictures in Office was upgraded in version 2010.

Use Word Layout Options to move pictures

Wrap text around pictures in Word

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