Create reusable text snippets

AutoText and AutoCorrect let you avoid having to retype text that you commonly use in your documents. AutoText can handle large chunks of text, including headings and paragraph formatting, and is stored as part of your Word template. Or, for 255 characters max that will be used in all your Office apps, use AutoCorrect to replace a few characters with your full text.

Create and use an AutoText entry

  1. In your document, select the text that you want to make into a reusable snippet.

  2. Press Alt+F3.

  3. Fill out the information in the Create New Building Block dialog box. Most of the default values are fine, but including a unique name and description makes the AutoText easier for you to find and use.

When you're ready to use the text, go to Insert > Quick Parts, > AutoText, and choose the entry you want.

Configure and use an AutoCorrect entry

  1. In your document, select up to 255 characters that you want to make into a reusable snippet.

  2. Go to File > Options > Proofing, and select AutoCorrect Options.

  3. On the AutoCorrect tab, select the Replace text as you type check box, if it's not already checked.

  4. Under Replace, type the characters that you want to trigger the automatic text. The text that you selected in your document should appear under With.

  5. Select Add, and OK, and OK again.

When you want use the text, type the characters you entered in the Replace box. When you press Spacebar or Enter, the characters you typed are replaced with the reusable snippet. 

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