Create numbered or bulleted lists inside a shape

You can add a bulleted or numbered list inside a shape in Visio.

Create a numbered list

  1. Double-click a shape. The shape appears in edit mode with the Text Ruler above it.

    Note: If you don't see the text-editing ruler, right-click the shape, and then click Text Ruler.

    Text Ruler
  2. Right-click the shape, and then click Paragraph. Now in the Paragraph tab, in the Alignment list, click the alignment you want, and then click OK.

  3. Type the number for the first list item, press the TAB key, type the text you want, and then press ENTER. Repeat this step to add a new numbered step to the list.

  4. Select all of the list items.

  5. On the text-editing ruler, drag the bottom of the hourglass until it's in the position you want the text (not the numbers) to align.

  6. On the text-editing ruler, drag the top of the hourglass until it's in the position you want the numbers to align.

  7. Click outside the shape to close the text-editing ruler.

Create a bulleted list

  1. Double-click a shape.

  2. On the Home tab, in the Paragraph group, click Bullets. Now enter the text, and press ENTER to enter another bulleted point.

Create a numbered list

  1. Double-click a shape. The Text Ruler appears with the shape in edit mode.

  2. Right-click the shape, and then click Format Text. Click the Paragraph tab, and then in the Alignment list, click the alignment you want, and then click OK.

  3. Type the number for the first list item, press the TAB key, type the text you want, and then press ENTER. Repeat this step to add a new numbered step to the list.

  4. Select all of the list items.

  5. On the text-editing ruler, drag the bottom of the hourglass Right indent market of text-editing ruler until it's in the position you want the text (not the numbers) to align.

  6. On the text-editing ruler, drag the top of the hourglass Right indent market of text-editing ruler until it's in the position you want the numbers to align.

  7. Click outside the shape to close the text-editing ruler.

Create a bulleted list

  1. Double-click a shape, and then select an existing list. Or type a new list, and then select it.

  2. Right-click the list text, and then click Bullets.

    To remove bullets from a paragraph, right-click the text, and then click Bullets.

    To change the bullet graphic, on the Format menu, click Text, and then click the Bullets tab. Click the bullet you want or type a custom bullet, and then click OK.

    Note: You can also quickly apply or remove the current bullet style to a text block or select text by clicking the Bullets button on the Formatting toolbar.

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