Create and share news on your SharePoint sites

Create and share news on your SharePoint sites

You can keep your partners, team, and colleagues in the loop as well as engage them with important or interesting stories by using the News feature on your team site. You can quickly create eye-catching posts like announcements, people news, status updates, and more that can include graphics and rich formatting. In addition to the web experience described below, you can also create and view news from the SharePoint mobile app for iOS.

Example of News

Note: Some functionality is introduced gradually to organizations that have opted in to the Targeted Release program. This means that you may not yet see this feature or it may look different than what is described in the help articles.

For a visual overview of News, check out the infographic, Read all about it: Microsoft SharePoint News, which can be downloaded as a .PDF or PowerPoint template on Ways to work with SharePoint.

In this article:

Where news is shown

News is shown on the SharePoint Home page, on team sites, communication sites, hub sites, and on the mobile app. You can also choose to show News in a Teams channel.

Where news is distributed

Add a News post starting from SharePoint Online Home

In SharePoint Online, you can add news posts from your SharePoint home page.

  1. At the top of the SharePoint Online Home page, click Create news post.

  2. Choose the site where you want to publish your news post.

  3. You'll get a blank news post page on the site you chose, ready for you to fill out.

  4. Create your news post using the instructions Create the news post.

Add a News post on a team site or communication site

By default, News is at the top of your team site and under the hero on a communication site.

Add news button

  1. Click + Add in the News section to start creating your post. You'll get a blank news post page ready for you to start filling out.

  2. Create the news post using the instructions Build the news post page.

Add a news post by using a link

In SharePoint Online you can add a link to content from your site, or from another web site with the News link. The linked content will appear as a news post.

Note: Not available in SharePoint Server 2019.

  1. From your Site's home page, click + New and then click News link.

    Select News link from the + New menu

  2. In the Link field, paste the web address to an existing news item. You will see several more fields.

    News Link address field

  3. In the Title image field, add a title that will be shown for the news item on the home page. This is a required field.

    Add a title for the news item

  4. Click Add thumbnail or Change to add or change an optional thumbnail image. You can choose between one of the following sources of the image:

    Click Add a thumbnail or Change to add or edit the image

    • Recent Images returns images that you've recently used or added to the SharePoint site.

    • Web search does a Bing search for images on the web in a selection of categories. You can set filters for size (small, medium, large, x-large, or all), layout (square, wide, tall, or all), or Creative Commons or all images.

    • OneDrive shows you the OneDrive folder associated with the site where you can navigate and select images.

    • Site offers document libraries on the SharePoint site where you can select images to use.

    • Upload opens a window where you can select an image from your local computer.

    • From a link provides a filed to paste in a link to an image in OneDrive for Business or your SharePoint site. You can't link to images from other sites or the web.

    Click Open to use a selected image.

  5. Add or edit the description in the Description field. This is optional.

    The description field

  6. Click Post to add the link to your news.

Build the news post page

  1. Begin with adding a name that will serve as your headline. You can use the image toolbar on the left to add or change an image.

    Adding a news story
  2. Click + to add web parts such as text, images, video, and more. Learn about using web parts on SharePoint Online pages.

  3. When you are done creating your page, click Publish at the top right, and you'll see the story appear in the News section as the most recent story. The news is also displayed on the SharePoint home page, and may be displayed in other places you choose. Additionally, the people you work with and the people who report to you are notified that you've published news in the SharePoint mobile app.

Notes: 

  • Once published, your news posts are stored in the Pages library of your site.

  • The latest four stories are shown in chronological order from newest to oldest based on their initial publish date (editing a story will not change its order). Posts cannot be re-ordered. To see a list of all your news posts, See all in the upper right of the news section.

Remove a news post

For SharePoint Online:

  1. Go to the site that has the news post you want to remove.

  2. Click See all in the upper right. of the news section. If you don't see the See all option, click Settings, select Site Pages, and from the list, select and then delete the page you want to remove.

  3. Click Manage posts.

  4. Find the page you want to remove.

  5. Click the ellipses (...) to the right of the page, and then click Delete.

    Deleting a page

For SharePoint Server 2019, follow these steps:

  • In the Quick Launch bar, click Pages, and then select the news item you want to delete.

  • Click the ellipses (...), and then click Delete.

  • Click Delete in the confirmation dialog.

Remove the News web part

  1. Go to the page that has the news section you want to remove.

  2. Click Edit at the top of the page.

  3. Hover over the News section, and click Delete The Delete button on OneDrive.com. on the left.

Add the News web part back to your page, or to a different page

If you removed the News from your page, you can add it back. Or, you can add it to a different page. To do this, you can use the News  web part.

  1. Click Edit at the top of the page.

  2. Click the + sign.

  3. Select the News web part. For more information on using the News web part, see Use the News web part on a SharePoint page.

    Note: For more information on working with web parts, see Using web parts on pages.

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