Create and add an email signature in Outlook.com

Create an email signature that you can add automatically to all outgoing messages or add manually to specific ones.

Which version of Outlook.com are you using?

The instructions are slightly different depending on whether you're using the Outlook.com beta or the classic version of Outlook.com. Choose which version you're using to see the instructions that apply to you.

IF YOUR MAILBOX LOOKS LIKE...

IF YOUR MAILBOX LOOKS LIKE...

A screenshot of the top left corner of the Outlook.com beta mailbox

See Instructions for the Outlook.com beta.

A screenshot of the top left corner of the classic Outlook.com mailbox

See Instructions for classic Outlook.com.

Instructions for the Outlook.com beta

Create an email signature

  1. Sign in to Outlook.com and select Settings Settings > View all Outlook settings at the top of the page.

  2. Select Mail >Compose and reply.

  3. Under Email signature, type your signature and use the available formatting options to change its appearance.

    Note: You can have only one signature per account.

    • If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.

    • If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.

    • If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message.

  4. Select Save when you're done.

    Note: You can always return to the Compose and reply page and select or clear the check box for automatically including your signature.

Manually add your signature to a new message

If you've created a signature, but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  1. Go to your mailbox and choose New message.

  2. Type your message, and then choose More actions > Insert signature at the bottom of the compose pane.

  3. When your email message is ready, choose Send.

Instructions for classic Outlook.com

Create an email signature

  1. Sign in to Outlook.com.

  2. In Outlook.com, select Settings Settings at the top of the page.

  3. Select Options > Mail > LayoutEmail signature.

  4. In the text box, type your signature.

  5. Expand the V drop-down menu to see Insert link and other formatting options.

    Note: You can have only one signature per account.

    • If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.

    • If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.

    • If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message.

  6. Select Save when you're done.

    Note: You can always return to the Email signature page and select or clear the check box for automatically including your signature.

Manually add your signature to a new message

If you've created a signature, but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  1. Go to your mailbox and select New to create a new email message.

  2. Type your message, and then select More actions > Insert signature on the toolbar.

  3. When your email message is ready, select Send.

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