Create an event on an Outlook.com group calendar

Each Outlook.com group member has access to a shared group calendar. Members can add events to the group calendar that everyone in the group can see.

Select an Outlook.com group calendar

  1. At the bottom of the page, select Calendar to open Calendar.

  2. In the left pane, under Groups, select a group.

    A screenshot of a group in the navigation pane

    If you have multiple calendars open, the events for each will be displayed. The color of an event corresponds with the color of the group in the left pane.

  3. Select Day, Week, Work week, or Month to change the calendar view.

Create an event

Adding an event to a group calendar is very similar to adding one to your personal calendar. When you create an event on a group calendar, it appears as organized by the group. You're automatically added as an attendee, and the event is added to your personal calendar.

  1. At the bottom of the page, select Calendar to open Calendar.

  2. In the left pane, under Groups, make sure your group is selected.

  3. Select a time on the calendar when you want to schedule the event.

  4. At the top of the event compose window, select Calendar and choose the group calendar from the drop-down menu.

    A screenshot of the calendar selection drop-down menu

  5. Enter a title, location, and end time in the details window.

  6. By default, the event invitation is not sent to every group member's inbox. If you want to invite group, add the group to the attendees list.

  7. Select Save.

Edit an event

  1. At the bottom of the page, select Calendar to open Calendar.

  2. In the left pane, under Groups, make sure your group is selected.

  3. Double-click an event on the calendar to open it.

  4. Make the changes you want and select Send.

See who's attending an event

When you schedule your event on a group calendar, you can easily see who's coming, who's not, and who has yet to respond.

  1. At the bottom of the page, select Calendar to open Calendar.

  2. In the left pane, under Groups, make sure your group is selected.

  3. Double-click an event on the calendar to open it.

  4. In the right pane, see the status under each invitee name (Accepted, No response, Tentative, or Declined).

See Also

Learn more about Outlook.com groups

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