When you're working as a team—in Microsoft Teams, SharePoint, or Outlook—a shared library allows your team to store and access files that your team members work on together, and OneDrive for work or school connects you to all your shared libraries.
When you need a new shared location to store team files, you can create a site that contains a shared library right from OneDrive, add members, and start working together. And it’s easy to copy or move files where you and others need them.
Create a shared library
-
Sign into the OneDrive website at https://www.onedrive.com with your work or school account, and then, under Shared libraries in the left pane, select Create shared library.
Note: If you don't have the option to create a new library, it may have been turned off for your account. Please contact your admin for more information about the availability of this feature.
-
Give your new library a name. As you type, you'll see whether the name you've chosen is available. A Microsoft 365 group email will be automatically generated with the same name as your library unless you're using SharePoint Server 2019.
-
In the Members box, add the names or email addresses of the people you want to include as members of the site.
-
To set more options, select Advanced settings and fill in additional fields.
-
The Site and email address box has the group email that was generated automatically, but you can change it without affecting the name of the shared library.
-
If offered, in the Privacy settings section, choose either Public - anyone in the organization can access this site or Private - only members can access this site. This setting allows you to control who has access to your site.
-
If enabled by your admin, choose a site classification in the Sensitivity section. This setting allows you to control who has access to your site.
-
Scroll down if you want to set the default language your shared library will use, and select a language.
Caution: After you select a default language for your site and create the site, you can't change the language to something else later. You can, however, add alternate supported languages.
-
-
After you're done, select Create. It may take up to 48 hours for the new shared library to appear in the list of shared libraries. Your new library will be listed in the left pane of your OneDrive, or under the Followed section in More libraries.
-
Select Go to site in the upper-right corner to go to the new site you just created.
Notes:
-
While your site is finishing setup, you can customize the site as needed. If you see Next Steps in the upper-right, you can select shortcuts to common tasks. If not, you can go to Documents and upload files and folders there just like you do in OneDrive.
-
If you want to share ownership, you can add more owners to the site. Select the group membership option in the upper-right (
-
Delete a shared library
-
On the left pane under Shared libraries, select the library you want to delete.
-
Select Go to site on the upper right. You'll be taken to the Microsoft SharePoint site that houses the library.
-
Select Settings on the upper right.
-
Select Site information, and then, at the bottom of the pane, select Delete site.
-
You’ll see a notification box that explains what’s being deleted. To confirm, select the check box, and then select Delete.
Important: When you delete a shared library, all of the content in that library will be deleted.
