Configure page approval using Power Automate

Configure page approval using Power Automate

Note: Page approval flows are currently available on SharePoint communication sites and modern team sites only.

Configure page approval to add to the standard publishing process for a site. After adding page approval flow, new and updated pages will not be published directly. Instead, only by completing the approval flow will changes be visible to all site viewers.

A site owner can configure page approval flow from the Power Automate menu of a pages library. Completing this process creates a page approval flow. All pages on the site require page approval before publishing.

  1. To create the page approval flow, from the pages library, select Automate Power Automate Configure page approval flow. The Configure page approval page opens.

  2. Select Create flow. The Create a page approval flow page opens.

  3. From the Create a page approval flow page, check that the flow's name is appropriate, and specify the Approvers.

    The Approvers should either be site owners or people with full control or edit permissions for the site.

  4. To configure page approval, select Create.

    The pages library appears with an additional column, Approval Status, representing the current state: Draft, Pending, Accepted, or Rejected.

To turn off page approvals for a pages library:

  1. Go to the library.

  2. Select Settings Library Settings.

    If you don't see these menu items, on the ribbon, select Library, and then select Library settings.

  3. Under General Settings, select Versioning settings.

  4. In the Content Approval section, in response to Require content approval for submitted items?, select No, and then select OK.

When you turn off page approval, the associated page approval flow(s) is/are not deleted. To delete the page approval flow:

  1. Go to the pages library.

  2. Select Automate > Power Automate See your flows.

    The Power Automate website appears, and shows a list of your flows.

  3. To go to the flow details, select your flow's name.

  4. Select Delete.

After the flow is deleted, it is deleted permanently from Power Automate.

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