SharePoint Online Quick Start


Collaborate in SharePoint Online

Open a document from a document library

  1. Go to a SharePoint site.

  2. Open the document library.

  3. Do any of the following:

    • Select Open and select to edit in Office Online.

    • Select a file and then select Open > Open in <product> if you have the desktop app installed on your computer and want to use it.


Share a document

  1. Select the document you want to share.

  2. Select Share.

  3. You have 3 options:

    • Type the names or email addresses of the people you want to share the document with, and add a message if you'd like. When you're ready, select Send.

    • Select Copy Link to create a direct link to the file that can be shared in an email or IM.

    • Select Outlook to open Outlook on the web and add a link to the file in a new email.


Work with others on the same document, at the same time

Open the document for editing in Office Online.

The number of people currently editing the document appears at the top of the document in Office Online.

SPO_Work together

Sync files to your computer

  1. From a document library on the SharePoint site that you want to sync files from, select Sync.

  2. Sign in with your work or school account.

  3. Finish set-up and the files will start syncing to your computer. You'll find your files under OneDrive - <organization name> in File Explorer or Mac Finder.


Work from anywhere

If you have an Office 365 subscription that includes SharePoint Online, you can view information on sites, collaborate with colleagues, access shared documents, and stay connected with your work using your mobile device.

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