Change the margins between text and the edge of a text box or shape

When you need to squeeze more text into a text box or shape without changing the shape’s or font’s size, change the margin between the text and the edge of the text box or shape.

Note: If you're looking for information about setting page margins in Office programs, see the related links below.

  1. Right-click the border of the shape or text box you want to adjust the margin for and then click Format Shape.

    Format Shape command on the shortcut menu, triggered by right-clicking a shape border

  2. Click the Size & Properties icon (Layout & Properties in Word) Layout & Properties tab , and then click Text Box.

    Text Box options on the Format Shape pane

  3. In the box for each margin, click the down arrow to decrease the distance. The change is applied immediately, so you can tell when you’ve got it right.

Tip: In PowerPoint, you can reduce the size of the text to fit it into the shape or text box by clicking Shrink text on overflow.

For more information about text boxes

Add, copy, or delete a text box

Set text direction and position in a shape or text box in Word

Change the colors in a text box or shape

Remove or change the border on a text box or shape

For information about page margins

Top of Page

  1. Ctrl+Click the border of the shape or text box you want to adjust the margin for, and then click Format Shape.

    Format Shape option on the shortcut menu, triggered by right-clicking a shape or text box border.

  2. On the Shape Options tab, click the Layout & Properties icon and then click Text Box.

    Text Box options are highlighted on the Format Shape pane.

  3. In the box for each margin, click the down arrow to decrease the distance. The change is applied immediately, so you can tell when you’ve got it right.

Office Online doesn't support the ability to edit margins in shapes and text boxes.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×