Change an appointment, meeting, or event

Change an appointment, meeting, or event

You can change an appointment, meeting, or event to update your Outlook calendar and to let other people know about schedule changes.

Change a single appointment or meeting

  1. Open the appointment or meeting. If the meeting (or appointment) is part of a recurring series and you want to make changes to just one instance in the series, select Just this one in the Open Recurring Item dialog, then click OK
     
    You can open one item in a series or the entire series.

    Tip: You can also open the appointment by right-clicking on the item and selecting Open > Open Occurrence.

  2. Edit the item details on the Appointment or Meeting tab to change any of the information you want. Wen you're done, click Save & Close for an appointment or Send Update to send the updated meeting to all attendees.

Tip: You can also change the date and time of an appointment of meeting by selecting the appointment or meeting and dragging and dropping it to a different date on the calendar. You can change the meeting title by selecting the text and then typing your changes.

Change all instances of a recurring appointment or meeting

  1. Open the appointment or meeting. If the meeting (or appointment) is part of a recurring series and you want to make changes to just one instance in the series, select The entire series in the Open Recurring Item dialog, then click OK
     
    You can open one item in a series or the entire series.

    Tip: You can also open the appointment by right-clicking on the item and selecting Open > Open Series.

  2. Edit any of the item details you want.

    Important: Any changes you make will affect all instances of the recurring appointment or meeting.

  3. To change recurrence options, select Recurrence on the Ribbon.

    Select Recurrence to make changes to the meeting series.

    Tip: You can remove the recurrence for a meeting or appointment by clicking the Remove Recurrence button.

    You can change any of the recurrence details.
  4. Click Save & Close for an appointment or click Send Update for to send an updated meeting to attendees.

Change an event to an appointment or a meeting

Events are all-day items that, by default, appear as free time on your calendar. A conference or a vacation is an example of an event.

  1. Double-click the event to open it.

  2. Uncheck the All day event checkbox next to the Start time.

    Check or uncheck the all day event box.
  3. Now that the event is an appointment, the Show As changes to Busy.

  4. If you add attendees, the appointment turns into a meeting.

  5. After you finish making changes, click Save & Close for an appointment or Send Update for a meeting.

Change how an appointment, meeting, or event shows on your calendar

New all day events automatically show as free on your calendar. Meetings and appointments automatically show as busy on your calendar. You can change how any of these items display on your calendar by updating the Show As field.

  1. Open the appointment, meeting, or event.

  2. On the Ribbon, use the Show As drop-down to select Busy, Working Elsewhere, Tentative, or Out of Office.

    Change the Show As field for an appointment, meeting, or event.
  3. Click Save & Close for an event or Send Update for a meeting.

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