Attendees can see others’ responses to a meeting invitation

Meeting organizers have always been able to view which attendees have accepted, tentatively accepted, or declined a meeting invitation. Now, if the meeting was created by someone using Office 365, all attendees who are using Office 365 can also see the responses to the meeting invitation.

Where can attendees view responses?

The attendee list and responses are currently available in all Outlook apps except Outlook for Android. Responses won't be visible in non-Outlook apps.

Outlook client

Office 365 users see responses in:

Outlook for Mac

checkmark Outlook for Mac 2016

Outlook for Windows

checkmark For Office 365 subscribers

* Available in Monthly Channel (Version 1802 or later)

* Available in Semi-Annual Channel (Version 1808 or later)

Outlook on the web

checkmark

Outlook for iOS

checkmark

Outlook for Android

checkmark

For smaller meetings, specifically meetings with less than fifty attendees, it can take 15 minutes for changes to appear for attendees. For meetings with more than fifty attendees, changes make take up to a full day to proliferate entirely to all attendees. 

If an attendee chooses "Do not send a response", is the response tracked?

Outlook client

Response tracked:

Outlook for Mac

Yes

Outlook for Windows

No

Outlook on the web

Yes

Outlook for iOS

Yes

Outlook for Android

Yes

In all versions of Outlook other than Outlook for Windows, if an Office 365 attendee chooses to accept, tentatively accept, or decline the invitation and to not send a response, the attendee list seen by the organizer and other attendees in Office 365 is updated to reflect the attendee's response. In Outlook for Windows, if the attendee chooses not to send a response, the response can't be viewed by the organizer or other attendees. We do plan to update this behavior in Outlook for Windows as well, but do not yet have an expected release date.

The attendee list can't be hidden from attendees yet. However, if you're interested in this functionality, you can vote for it on UserVoice for Outlook. Here’s a link to the request in the Outlook for Windows forum.

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