Apply sensitivity labels to your documents and email within Office

Note: This feature requires an Office 365 subscription and is available for users and organizations whose administrators have configured Sensitivity labels and turned on the feature. Please see this overview of sensitivity labels for more information.

You can apply sensitivity labels to your files and emails to keep them compliant with your organization's information protection policies.

  1. On the Home tab, select Sensitivity.

    Sensitivity icon

    Sensitivity is not visible if your Office account isn't a work or school account.

    Sensitivity is not available for you if we couldn't find sensitivity labels configured for your signed-in Office account.

  2. Choose the sensitivity label that applies to your document or email.

    Sensitivity button with sensitivity options displayed

    Notes: 

    • If your organization has configured a website to learn more about their sensitivity labels, you will also see a Learn more... option.

    • To remove a sensitivity label that has already been applied to a document, unselect it from the Sensitivity menu.

  1. On your Android tablet, select the Home tab (if it isn't already selected). Then select Sensitivity.

    On your Android phone, tap the Edit  Edit icon icon on the top of your screen to expand the ribbon. On the Home tab, scroll down, then select Sensitivity.

    Sensitivity menu in the Home tab of the ribbon on Android

    Sensitivity is not visible if your Office account isn't a work or school account.

    Sensitivity is not available for you if we couldn't find sensitivity labels configured for your signed-in Office account.

  2. Choose the sensitivity label that applies to your document or email.

    Sensitivity menu on Android with sensitivity labels displayed

    Notes: 

    • If your organization has configured a website to learn more about their sensitivity labels, you will also see a Learn more... option.

    • To remove a sensitivity label that has already been applied to a document, unselect it from the Sensitivity menu.

  1. On your iPad, select the Home tab (if it isn't already selected). Then select Sensitivity.

    On your iPhone, tap the Edit  Edit icon icon on the top of your screen to expand the ribbon. On the Home tab, scroll down, then select Sensitivity.

    Sensitivity menu on iOS

    Sensitivity is not visible if your Office account isn't a work or school account.

    Sensitivity is not available for you if we couldn't find sensitivity labels configured for your signed-in Office account.

  2. Choose the sensitivity label that applies to your document or email.

    Sensitivity menu on iOS with sensitivity labels displayed

    Notes: 

    • If your organization has configured a website to learn more about their sensitivity labels, you will also see a Learn more... option.

    • To remove a sensitivity label that has already been applied to a document, unselect it from the Sensitivity menu.

Note: Sensitivity labels must be configured in the Office 365 Security & Compliance center to be available in Office applications. If your organization has sensitivity labels configured in the Azure Information Protection portal, they need to be migrated.

What happens when I apply a sensitivity label?

When you apply a sensitivity label, the label information will persist with your document or email, even as it is shared between devices, applications, and cloud services. Applying a sensitivity label may also result in changes to your document or email according to your organization's configuration, such as:

  • Encryption with Information Rights Management may be applied to your document or email

  • A header or footer may appear in your document or email

  • A watermark may appear in your document

Justify changes to sensitivity label

Your administrator can have a policy that requires you to provide justification before changing a sensitivity label from a higher sensitivity to a lower sensitivity. In this configuration, you may be asked to choose a justification reason or provide your own when selecting a less sensitive label.

Note:  You will only be asked to justify changes one time after opening a document or replying to forwarding an email message. After justifying once, subsequent changes will not require justification until that document or email message is closed and opened again.

Sensitivity label downgrade justification experience in Mac Word

Where the feature is available today?

The Sensitivity feature is available in the following Office 365 subscription versions:

Platform

Application

Availability

Mac

Word, Excel, PowerPoint, Outlook

Version 16.21.0+

Android

Word, Excel, PowerPoint

Version 16.0.11231+

Outlook

Coming in the first half of calendar year 2019

iOS

Word, Excel, PowerPoint

Version 2.21+

Outlook

Coming in the first half of calendar year 2019

Windows

Word, Excel, PowerPoint, Outlook

Coming soon to the Office Insider program

Web

Word, Excel, PowerPoint

To be announced

Outlook Web Access

To be announced

See also

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