Administrator settings for Microsoft Forms

Tip: Create a survey, quiz, or poll with Microsoft Forms. Want to create an advanced survey? Try Microsoft Forms Pro.

Note: Administrator settings are only available for Office 365 Education and Office 365 Commercial users. To access these settings, sign in to https://admin.microsoft.com with your work or school account.

Microsoft 365 admin center

In the Microsoft 365 admin center, an administrator can control external sharing settings, record names of people in their organization, and/or protect internal forms from phishing.

Here's how to access these settings:

  1. Sign in to https://admin.microsoft.com with your work or school account.

  2. Navigate to Settings > Services & add-ins.

    In the navigation pane, click the Settings icon, and then click Services & add-ins.
  3. On the Services & add-ins page, click Microsoft Forms.

Follow the steps below for specific settings.

External sharing

You can control whether or not external users are allowed to collaborate with users in your organization on a form or quiz. For example, a user in your organization creates a form, but wants to:

  • Send a link to the form to people outside of your organization and collect responses from external people.

  • Collaborate on the form (e.g. edit questions, change the theme design) with people outside of your organization.

  • Share the form as a template so people outside of your organization can duplicate the form for their own purposes.

  • Share a summary of form results with people outside of your organization.

Tip: Learn more about sharing a form to collaborate.

To control external sharing settings in the Microsoft 365 admin center:

  1. On the Microsoft Forms settings screen, the External sharing setting has four options, all of which are checked by default. Uncheck the options you don't want.

    Microsoft Forms admin setting for external sharing
  2. Click Save changes.

Record names of people in your org

You can choose if you want to capture names of form responders:

  1. On the Microsoft Forms settings screen, the Record names by default setting under Record names of people in your org is checked by default. Uncheck this option if you want form responses within your organization to remain anonymous.

    Microsoft Forms admin setting for recording names
  2. Click Save changes.

Phishing protection

Note: Administrators will see a new toggle for the automatic phishing detection feature in early September 2019. They can turn off the feature, if needed, in the Microsoft 365 admin center. In late September 2019, the feature will automatically become active if an admin has not turned it off for their organization.

You can set an automatic scan of forms within your organization for phishing detection:

  1. On the Microsoft Forms settings screen, the Internal phishing protection setting under Phishing protection is checked by default. Uncheck this option if you don't want phishing scans for forms within your organization.

    Microsoft Forms admin setting for phishing protection
  2. Click Save changes.

Turn off or turn on Microsoft Forms user license assignment

When you turn off Microsoft Forms for a user, that person can't use Microsoft Forms. The Forms tile will be hidden in the Office 365 app launcher and homepage. Review how to assign licenses to users in Office 365 for business for steps on turning off or turning on Microsoft Forms for an individual.

You can also choose to turn off or turn on Microsoft Forms for your entire organization.

Got feedback on Microsoft Forms?

We'd love to hear from you! Please visit the Microsoft Forms UserVoice site to provide suggestions and vote on ideas others have already submitted.

See Also

Set up Microsoft Forms

Frequently asked questions about Microsoft Forms

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