Add or delete audio in your PowerPoint presentation

Add or delete audio in your PowerPoint presentation

You can add audio, such as music, narration, or sound bites, to your PowerPoint presentation. To record and hear any audio, your computer must be equipped with a sound card, microphone, and speakers.

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What would you like to do?

  1. In Normal view, click the slide that you want to add a sound to.

  2. On the Insert tab, in the Media group, click Audio.

  3. In the list, click Audio on My PC, locate and select the audio clip that you want, and then click Insert.

    The audio icon and controls appear on the slide.

    The audio icon and controls

  4. In Normal view or Slide Show view, click the icon and click Play to play the music or other sound.

  1. In Normal view, click the slide that you want to add recorded sound to.

  2. On the Insert tab, in the Media group, click Audio.

  3. In the list, click Record Sound (in PowerPoint 2016) or Record Audio (in PowerPoint 2013).

    The Record Sound dialog box opens.

  4. In the Record Sound box, click Record, and begin speaking or playing your own audio.

  5. Click Stop PowerPoint Stop Recording button when you're done recording. Assign a name to the recording.

    Click Play The Play button in the Record Sound dialog box to listen to the recording. If you're satisfied, click OK to save the recording and insert it on the slide. If you're not yet satisfied, repeat steps 4 and 5.

    The audio icon and controls appear on the slide.

    The audio icon and controls
  6. In Normal view or Slide Show view, click the icon and click Play to play the music or other sound.

  1. On the slide, select the audio clip icon Audio clip icon .

  2. Under Audio Tools, on the Playback tab, in the Audio Options group, select one of the following options from the Start list:

    Option

    Description

    In Click Sequence (2016 only)

    Starts the audio clip in the click sequence

    Automatically

    Starts the audio clip automatically when you show the slide

    When Clicked (2016)

    On Click (2013)

    Manually starts the audio clip when you click it on the slide

    Two additional options on the ribbon help determine how long the audio plays:

    • To play an audio clip as you click through the slides in your presentation, select Play Across Slides.

    • To play an audio clip continuously until you manually stop it or you advance to the next slide, select Loop until Stopped.

  • On the slide, select the audio icon, and then click the Play/Pause button beneath the audio icon.

    Play your audio clip

Important:   Use this option only if you set the audio clip to play automatically, or if you created some other kind of control, such as a trigger, to click to play the clip. (A trigger is something on your slide, such as a picture, shape, button, paragraph of text, or text box, that can set off an action when you click it.) Note that the audio icon is always visible unless you drag it off the slide.

  1. Click the audio clip icon Audio clip icon .

  2. Under Audio Tools, on the Playback tab, in the Audio Options group, select the Hide During Show check box.

To delete a music clip or another sound in PowerPoint, do the following:

  1. Locate the slide that contains the sound that you want to delete.

  2. In Normal view, click the sound icon Audio clip icon or CD icon Icon image , and then press Delete.

What would you like to do?

  1. In Normal view, click the slide that you want to add a sound to.

  2. On the Insert tab, in the Media group, click the arrow under Audio.

    The Audio menu

  3. In the list, click Audio from file or Clip Art audio, locate and select the audio clip that you want, and then click Insert.

    The audio icon and controls appear on the slide.

    The audio icon and controls

  4. In Normal view or Slide Show view, click the icon and click Play to play the music or other sound.

  1. In Normal view, click the slide that you want to add a sound to.

  2. On the Insert tab, in the Media group, click the arrow under Audio.

    The Audio menu

  3. In the list, click Record Sound.

    The Record Sound dialog box opens.

  4. In the Record Sound dialog box, click Record PowerPoint Record Sound button , and begin speaking or playing your own audio.

  5. Click Stop Stop button in the Record Sound dialog box when you're done recording. Assign a name to the recording.

    Click Play Play button in the Record Sound dialog box to listen to the recording. If you're satisfied, click OK to save the recording and insert it on the slide. If you're not yet satisfied, repeat steps 4 and 5.

    The audio icon and controls appear on the slide:

    The audio icon and controls

  6. In Normal view or Slide Show view, click the icon and click Play to play the music or other sound.

  1. On the slide, select the audio clip icon Audio clip icon .

  2. Under Audio Tools, on the Playback tab, in the Audio Options group, do one of the following:

    • To start the audio clip automatically when you show the slide, in the Start list, click Automatically.

    • To manually start the audio clip when you click it on the slide, in the Start list, click On Click.

    • To play an audio clip as you click through the slides in your presentation, in the Start list, click Play across slides.

    • To play an audio clip continuously until you stop it, select the Loop until Stopped check box.

      Note: When you loop a sound, it plays continuously until you advance to the next slide.

  • On the slide, click the Play/Pause button beneath the audio icon.

    Play your audio clip

Important: Use this option only if you set the audio clip to play automatically, or if you created some other kind of control, such as a trigger, to click to play the clip. (A trigger is something on your slide, such as a picture, shape, button, paragraph of text, or text box, that can set off an action when you click it.) Note that the audio icon is always visible unless you drag it off the slide.

  1. Click the audio clip icon Audio clip icon .

  2. Under Audio Tools, on the Playback tab, in the Audio Options group, select the Hide During Show check box.

To delete a music clip or another sound in PowerPoint, do the following:

  1. Locate the slide that contains the sound that you want to delete.

  2. In Normal view, click the sound icon Audio clip icon or CD icon Icon image , and then press Delete.

What would you like to do?

  1. In Normal view, click the slide that you want to add a sound to.

  2. On the Insert tab, in the Media Clips group, click the arrow under Sound.

    The Sound menu

  3. Do one of the following:

    • To add a sound from your computer or a network share, click Sound from File, locate the folder that contains the file, and then double-click the file that you want to add.

    • To add a sound from clip art, click Sound from Clip Organizer, locate the audio clip that you want in the Clip Art task pane, and then click to add it to the slide.

    • To play a sound from a CD running on your computer, click Play CD Audio Track, select starting and ending times and any other play options, and click OK.

    • To record and add your own audio, click Record Sound, and in the dialog box, click the Record button PowerPoint Record Sound button to begin speaking or playing your own audio.

    The audio Icon image icon appears on the slide.

  1. On the slide, select the sound icon Icon image .

  2. Under Sound Tools, on the Options tab, in the Sound Options group, do one of the following:

    • To start the audio clip automatically when you show the slide, in the Play Sound list, click Automatically.

    • To manually start the audio clip when you click it on the slide, in the Play Sound list, click When Clicked.

    • To play an audio clip as you click through the slides in your presentation, in the Play Sound list, click Play across slides.

    • To play an audio clip continuously until you stop it, select Loop Until Stopped.

      Note: When you loop a sound, it plays continuously until you advance to the next slide.

To repeat a sound until you stop it, or to play it for the duration of a presentation, you need to specify the stop options.

  1. To adjust the settings for when the sound file stops, on the Animations tab, in the Animations group, click Custom Animation.

    Animations tab image

  2. In the Custom Animation task pane, click the arrow to the right of the selected sound in the Custom Animation list, and then click Effect Options.

  3. On the Effect tab, under Stop playing, do one of the following:

    • To stop the sound file with one mouse-click on the slide, click On click.

    • To stop the sound file after this slide, click After current slide.

    • To play the sound file for several slides, click After, and then set the total number of slides on which the file should play.

      Note: For the last two options above, the sound should be as long as the specified display of the slides. You can see the length of the sound file on the Sound Settings tab, under Information.

  • On the slide, double-click the sound icon Icon image .

Important:  Use this option only if you set the sound to play automatically, or if you created some other kind of control, such as a trigger, to click to play the sound. (A trigger is something on your slide, such as a picture, shape, button, paragraph of text, or text box, that sets off an action when you click it.) Note that the sound icon is always visible in Normal view unless you drag it off the slide.

  1. Click the sound icon Icon image .

  2. Under Sound Tools, on the Options tab, in the Sound Options group, select the Hide During Show check box.

  1. Click the slide that contains the sound that you want to delete.

  2. In Normal view, click the sound icon Icon image or CD icon Icon image , and then press DELETE.

    To delete multiple sounds, repeat steps 1 and 2 for each slide that contains sound files that you want to delete.

To add music or other audio clip to your slide show, select the slide you want and click Insert > Audio. You can add audio to a single slide, play audio automatically when a slide appears, or add a song that plays as background music during your entire presentation.

You can add your own narration or commentary to an entire presentation by recording it on the Slide Show tab. See Record your slide show for more information.

If there's an audio feature you'd like to see that's not described here, please visit the Outlook Suggestion Box to leave your feedback. The Outlook team is actively monitoring this forum.

Add audio to a single slide

  1. In Normal view, select the slide you want and click Insert > Audio.

    Insert audio menu with audio from file and audio browser choices
  2. Click Audio Browser to insert audio from iTunes, or Audio from File to insert an audio clip from your computer.

  3. Select the audio clip. On the Audio Format tab, select the audio options you want.

    Audio options on the right of the Audio Format tab
  4. (Optional) If you want to change or modify the standard audio file icon, use the picture format buttons on the Audio Format tab to add a frame, border, or other formatting effect to the audio icon.

    Audio control with the speaker icon selected

Preview the audio

  • On the slide, select the audio icon, and then click Play/Pause beneath the audio icon.

    The Audio icon and playback controls in PowerPoint for Mac 2011

Play audio automatically when a slide appears

By default, during a slide show, audio plays when it is clicked. You can change it so that the audio plays automatically as soon as its slide appears.

  1. In Normal view, select the slide you want and add an audio clip if you haven't already done so.

  2. On the Audio Format tab, on the right, click Start > Automatically.

    Audio option to start automatically

Add audio that plays during your entire presentation

  1. In Normal view, select the first slide in your presentation and add an audio clip if you haven't already done so.

  2. On the Audio Format tab, on the right, click Play across Slides.

    Audio option to play music continually across all the slides

Add audio that plays repeatedly

  1. In Normal view, select the slide you want and add an audio clip if you haven't already done so.

  2. On the Audio Format tab, on the right, click Loop Until Stopped.

    (Used alone, this option means the looping sound lasts while the slide it resides on is being shown. When Loop Until Stopped is used in tandem with Play Across Slides, the looping sound continues throughout the presentation.)

Hide the Audio icon

  1. Click the audio clip icon. The Audio icon indicates the presence of an audio clip on a slide in PowerPoint 2016 for Mac

  2. On the PowerPoint ribbon, on the Playback tab, select the Hide During Show check box.

    Use this option only if you set the audio clip to play automatically. Note that the audio icon is always visible unless you drag it off the slide.

See also

Record your slide show

To play music or other audio across your entire presentation, set it up from the Format Audio tab.

  1. Go to the Home tab and click Media > Audio Browser, then choose iTunes or GarageBand.

    Open audio browser
  2. Select your audio file and drag it onto the first slide.

    Media Browser

    Tip:   To preview a song, double-click it.

  3. With the speaker icon selected, click the Format Audio tab and click Start > Play Across Slides.

    Audio icon

    Select Play Across Slides

    Tip:   If your presentation is longer than your audio, make the audio repeat by clicking Playback Options > Loop Until Stopped.

    Loop until stopped

    Tip:   To hide the audio icon, select Hide Icon During Show.

    Hide icon during show

See also

Record audio

Record a slide show

Video and audio file formats supported in PowerPoint

Adding audio to a slide isn't supported in PowerPoint Online.

If you want this feature added to PowerPoint Online, please go to our suggestion box and vote for it.

See also

Video and audio file formats supported in PowerPoint

Play music or other sounds automatically when a slide appears

Trim a video, music clip, or sound clip

Record a slide show with narration and slide timings

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