Add and remove styles from the Quick Styles gallery

In Microsoft Office Word, styles are reusable sets of formatting options that you can apply to text. For example, suppose you want the headings in your document to appear in bold and in a particular color and font size. Although you can manually set each formatting option individually for each header, it is much easier to use a style that applies all of these options at once.

You can apply a specific style quickly and easily from the Styles gallery on the Home tab. You can also manage the contents of the gallery by adding new or other popular styles and deleting those that you don't need.

Create a new style for the Styles gallery

The styles that you use frequently can be kept in the Styles gallery on the Home tab for ease of use. You can create a new style and add it to the gallery at any time.

  1. Select the text that you want to format as a new style.

    For example, perhaps you want text that contains certain information about your business to always appear as bold and red in your document.

  2. On the mini toolbar that appears above your selection, specify the formatting that you want. For example, you can click Bold and Red .

  3. With the formatted text selected, click the More More down arrow arrow in the lower-right corner of the Styles gallery, and then click Create a Style.

    The Create New Style from Formatting dialog box appears.

  4. Give the style a name—for example, Business Fact—and then click OK. The style that you created appears in the Styles gallery with the name that you gave it, ready for you to apply whenever you want to text to appear bold and red.

Move a style to the Styles gallery

You can move any existing style to the Styles gallery for easy access.

  1. On the Home tab, click the Styles Dialog Box Launcher.

    Styles Dialog Box Launcher

    The Styles pane appears.

  2. In the lower-right corner of the Styles pane, click Options.

  3. Under Select styles to show, click All styles.

    All styles are displayed in the Styles pane.

  4. Select text in your document in the style that you want to move, and then click the style in the Styles task pane.

    The style now appears in the Styles gallery.

Modify a style in the Styles gallery

You can change the definition of styles that are available for your document. For example, suppose you want the Heading 1 style to stand out more. You could use a larger font size or a heavier font, or you could add more space above and below the heading.

  1. On the Home tab, in the Styles group, right-click the style in the gallery that you want to change, and then select Modify.

  2. In the Modify Style dialog box, change the style any way that you want, and then click OK.

    For example, under Formatting, you can click the arrow next to the Color box, and then click a new font color. All instances of the style are updated automatically throughout the document.

Remove a style from the Styles gallery

  1. On the Home tab, in the Styles group, right-click the style that you want to remove from the gallery.

  2. Click Remove from Style gallery on the shortcut menu.

    Note: Removing a style from the gallery does not remove the style from the entries that appear in the Styles task pane. The Styles task pane lists all of the styles in the document.

In addition to using the Quick Styles gallery on your Home tab to easily apply formatting to text, you can also choose an entire set of styles that work together to create document designed for a specific purpose. For example, you could have one set of Quick Styles to be used for reports. It might include styles for a title, an abstract, several heading levels, and body text. All of the style colors and formats in a single style set are designed to be used together to create a compelling and readable document.

Create a new style for the Quick Styles gallery

A Quick Style set contains the basic styles that you need to build a document. However, you may want to add a custom style.

  1. Select the text that you want to format as a new style.

    For example, perhaps you want text that contains certain information about your business to always appear as bold and red in your document.

  2. On the mini toolbar that appears above your selection, specify the formatting that you want. For example, you can click Bold and Red .

  3. Right-click the selection, point to Styles, and then click Save Selection as a New Quick Style.

  4. Give the style a name—for example, Business Fact—and then click OK. The style that you created appears in the Quick Styles gallery with the name that you gave it, ready for you to apply whenever you want text to appear bold and red.

Move a style to the Quick Styles gallery

You can move any existing style to the Quick Styles gallery for easy access.

  1. On the Home tab, click the Styles Dialog Box Launcher, and then click Options.

    Styles Dialog Box Launcher

  2. Under Select styles to show, click All styles.

    All styles are displayed in the Styles task pane.

  3. Select text in your document and then click the style in the Styles task pane.

    The style now appears in the Quick Styles gallery.

Modify a style in a Quick Style set

You can change the definition of styles in the Quick Style set. For example, suppose you want the Heading 1 style to stand out more. You could use a larger font size or a heavier font, or you could add more space above and below the heading.

  1. On the Home tab, in the Styles group, right-click the style in the Quick Styles gallery that you want to change, and then select Modify.

  2. In the Modify Style dialog box, change the style any way that you want, and then click OK.

    For example, under Formatting, you can click the arrow next to the Color box, and then click a new font color. All instances of the style are updated automatically throughout the document.

Save styles as a new Quick Style set

After you change a Quick Style set, you can save the new Quick Style set to the list of Style sets that you can choose from.

  1. Create new styles or change the styles in a Quick Style set.

    Note: You can also change the colors or fonts that are used in a Quick Style set by clicking Change Styles in the Styles group and then clicking Colors or Fonts.

  2. On the Home tab, in the Styles group, click Change Styles, and then point to Style Set.

  3. Click Save as Quick Style Set.

  4. In the Save Quick Style Set dialog box, type a name for your new Quick Style set, and then click Save.

    To view the new Quick Style set, click Change Styles in the Styles group, and then point to Style Set. The new Quick Style set appears in the list so that you can apply it to a document at any time.

Remove a style from the Quick Styles gallery

  1. On the Home tab, in the Styles group, right-click the style that you want to remove from the gallery.

  2. Click Remove from Quick Styles gallery on the shortcut menu.

    Note: Removing a style from the Quick Styles gallery does not remove the style from the entries that appear in the Styles task pane. The Styles task pane lists all of the styles in the document.

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