Add a hyperlink to a drawing

Hyperlinks in Visio are different from those in other Office apps. In Visio, you assign a hyperlink to a shape instead of text. 

Any shape can take a hyperlink, or multiple hyperlinks. The hyperlinks can link to another page or shape in the current drawing, a page or shape in another drawing, a document other than a Visio drawing, a Web site, FTP site, or e-mail address.

To make a hyperlink look like a traditional text-based link, see Emulate a text hyperlink below. 

Add a hyperlink to a shape

  1. Make sure the current drawing and the file that you are linking to have been saved.

  2. Select the shape that you want to link.

  3. On the Insert tab, in the Links group, select Hyperlink.

    (Keyboard shortcut: Ctrl+K)

    Define the hyperlink for a shape in the Hyperlinks dialog box.
  4. In the Address box, do one of the following:

    • Leave the box blank if you want to link to another page or shape in the current drawing. Then skip to step 5.

    • Enter the path to a file on your computer or network.

    • Enter the address of a Web site, FTP site, or e-mail address (beginning with http://, ftp://, or mailto:, respectively).

    • Click Browse and navigate to a Web site or file.

      Tip: If you don't see the file you want, try selecting a different file type in the Files of type list.

  5. To link to a specific page or shape on a page, or to choose a zoom level, click Browse next to Sub-address, and in the Hyperlink dialog box, do the following:

    1. Choose which page you want to link to.

    2. Type the name of the shape that you want to link to.

      To get the shape's name, on the Developer tab, click Shape Name. If you don't see the Developer tab, you can add it to the Ribbon. For more information, see Show the Developer tab.

    3. Choose the zoom level that you want.

  6. To link to a specific bookmark on a Web page, in the Sub-address box, type the bookmark name.

    If you aren't sure whether to use a bookmark name, leave the Sub-address box blank.

  7. In the Description box, type a name for the hyperlink. This name is used as the link name in the shape's shortcut menu.

  8. To create a relative hyperlink, select the Use relative path for hyperlink check box.

    A relative hyperlink specifies the location of the file that you are linking to, relative to the location of your current drawing. If you aren't sure whether to use a relative hyperlink, don't select the Use relative path for hyperlink option.

  9. To add another hyperlink to this same shape, click New and type the information for the new link.

Emulate a text hyperlink

To make hyperlink that's more like a traditional text hyperlink, use a textbox shape in your drawing:

  1. Select Insert > Text Box, and then draw the box on the canvas.

    A blinking insertion point appears in the center of the box, ready for you to enter text.

  2. Type the text that you want to appear as a link.

  3. Select the Home tab, and use the options in the Font group to style the text the way you want.

  4. On the Insert tab, in the Links group, select Link.

  5. In the Hyperlinks dialog box, enter the link address in the Address box.

  6. In the Description box, enter appropriate text (similar to what you used in step 2).

    This name is used as the link name on the shape's shortcut menu when someone right-clicks the shape.

  7. Click OK.

Follow a hyperlink

  • Ctrl+click a selected shape to follow the hyperlink.

    If a different shape is selected, when you press Ctrl+click the shape is added to the selection and the hyperlink is not followed.

  • Alternatively, right-click the shape, and then click the hyperlink URL or name (from the Description box) in the shortcut menu.

    Note: If you saved the drawing as a Web page, or you are in full-screen view, just click the shape to follow the link.

Change or delete a hyperlink

  1. Select the shape.

  2. On the Insert tab, click Hyperlink.

    (Keyboard shortcut:  Press Ctrl+K)

  3. To change a hyperlink, select the hyperlink in the hyperlink list, make the changes that you want in the Address, Sub-address, and Description boxes, and then click OK.

  4. To delete a hyperlink, select the hyperlink in the hyperlink list, click Delete, and then click OK.

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×