Accept or reject tracked changes in Word

Before you share your document, remove any markup by accepting or rejecting tracked changes and deleting comments.

Important:  The only way to remove tracked changes is to accept or reject them, and the only way to remove comments is to delete them. Choosing the No Markup view only temporarily hides changes and comments, and will show up again the next time someone opens the document.

Accept or reject changes one at a time

  1. Click or tap at the beginning of the document and select Review.

  2. Select Next.

    Next change button

  3. Select Accept or Reject to keep or remove the change. Word then moves to the next tracked change.

    Accept changes button

    Repeat until you've reviewed all of the changes in your document.

Accept or reject all changes

  1. Click or tap at the beginning of the document, and go to > Review.

  2. Select the arrow below Accept and then select Accept All Changes.

    Accept All changes option

Delete Comments one at a time

  1. Select a comment.

  2. Go to Review and select Delete.

    Delete a comment button

Delete all comments

  1. Select a comment

  2. Go to Review and select the arrow below Delete.

  3. Select Delete All Comments in Document.

    Delete all comments

Accept or reject changes one by one

  1. Click or tap at the beginning of the document and select Review.

  2. Select Next to go to the first tracked change.

    Next change button

  3. Select Accept or Reject to keep or remove the change. Word then moves to the next tracked change.

    Accept change button

    Repeat until you've reviewed all of the changes in your document.

Accept or reject all changes

  1. Click or tap at the beginning of the document and select Review.

  2. Select the arrow by Accept, and select Accept All Changes.

    Accept all changes

Delete comments one by one

  1. Select a comment.

  2. Go to Review and select Delete.

    Delete comment button

Delete all comments

  1. Select a comment.

  2. Go to Review and select the arrow by Delete.

  3. Select Delete All Comments in Document.

    Delete all comments

Remove tracked changes

Accept or reject tracked changes to remove them from your document:

  • To look at each revision, one at a time, on the Review tab, under Changes, select Next, and then Accept or Reject.

    Options under Changes on the Review tab

    Word keeps or removes the change and then goes to the next one.

  • To accept all the changes at the same time, select the arrow next to Accept, and then choose Accept All Changes in Document.

  • To reject all the changes at the same time, select the arrow next to Reject, and then choose Reject All Changes in Document.

Remove comments

If your document has comments, they won't be removed when you accept or reject tracked changes. You'll have to delete them separately.

  1. On the Review tab, under Comments, click Next to select a comment.

  2. On the Review tab, click Delete.

    To delete all comments at once, click the arrow next to Delete, and then click Delete All Comments in Document.

    Options under Comments on the Review tab

Resolve conflicting changes

When two or more people work on a document at the same time, they might make changes that conflict with one another. Conflicts can occur when one person works offline and then saves the document to the server, or when two people work on the same part of a document and save to the server before refreshing the document with updates made by other authors.

When edits conflict, you must resolve them before you can save the document to the server. All changes in the document are saved on your computer in the Microsoft Upload Center, even when the document contains conflicts. However, the changes aren't saved to the server until the conflicts are resolved. When conflicts exist, Word notifies you by displaying a message bar at the top of the document window and a notification in the status bar.

  1. In the message bar, click Resolve Conflicts.

    Word displays the Your conflicting changes pane that lists the conflicts, and the Conflicts tab appears on the ribbon.

  2. In the Your conflicting changes pane, click a conflicting change to highlight the conflicting part of the document.

    Word uses pink highlighting to mark the conflicting changes that you made and green highlighting to mark changes made by other authors. Any other tracked changes that are in the document are temporarily hidden.

  3. Do one of the following:

    To

    Do this

    Keep your change

    On the Conflicts tab, under Conflicting Changes, click Accept My Change.

    Remove your change

    On the Conflicts tab, under Conflicting Changes, click Reject My Change.

  4. Conflict tab, Conflicts group

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