Zoom in or out of a document

You can zoom in to get a close-up view of your file or zoom out to see more of the page at a reduced size. You can also save a particular zoom setting with a document or template, presentation, or worksheet.

What do you want to do?

Quickly zoom in or out of a document, presentation, or worksheet

Choose a particular zoom setting

Save a particular zoom setting

Quickly zoom in or out of a document, presentation, or worksheet

  1. In Word, Outlook, PowerPoint or Excel, on the status bar, click the Zoom slider View zoom control .

  2. Slide to the percentage zoom setting that you want. Click the - or + buttons to zoom in gradual increments.

Note: In Outlook, the zoom slider zooms only the content in the Reading Pane.

Choose a particular zoom setting

You can choose how much of a document, presentation, or worksheet you view on the screen.

In Microsoft Word

Do one of the following:

  • On the View tab, in the Zoom group, click Zoom 100%. This returns the view to 100% zoom.

    Word Ribbon Image

  • On the View tab, in the Zoom group, click One Page, Two Pages, or Page Width.

  • On the View tab, in the Zoom group, click Zoom, and then enter a percentage or choose any other settings that you want.

In Microsoft PowerPoint

Do one of the following:

  • On the View tab, in the Zoom group, click Fit to Window, which changes the current slide to the size of your PowerPoint window.

    PowerPoint Ribbon Image

    Note: There also is a Fit to Window button near the zoom slider on the status bar. PowerPoint zoom slider

  • On the View tab, in the Zoom group, click Zoom, and then enter a percentage or choose any other settings that you want.

In Microsoft Excel

Do one of the following:

  • On the View tab, in the Zoom group, click Zoom 100%.

    Outlook Ribbon Image

  • On the View tab, in the Zoom group, click Zoom to Selection, which maximizes the view of cells that you've selected.

  • On the View tab, in the Zoom group, click Zoom, and then enter a percentage or choose any other settings that you want.

In Microsoft Outlook

In the main Outlook window, the zoom slider is the only way to zoom in or out. When you are reading or editing a message, zoom from the ribbon:

  1. In an open message, on the Message tab, in the Zoom group, click Zoom.

    Zoom on Outlook messages

  2. In the Zoom dialog box, enter a percentage or choose any other settings that you want.

Save a particular zoom setting

Save a zoom setting in Word

To save a particular zoom setting with your document or template so that it always opens with that zoom setting, you must make a change in the document or template first. That can be as simple as adding and deleting one character (or a single space).

  1. Open the document or template that you want to save with a particular zoom setting.

  2. On the View tab, in the Zoom group, click Zoom.

    Word Ribbon Image

  3. Choose the setting that you want.

  4. Add and delete a single character in the document or template.

  5. Click Save.

    Keyboard shortcut: Ctrl+S

Save a zoom setting in PowerPoint or Excel

  1. Open the presentation or worksheet that you want to save with a particular zoom setting.

  2. On the View tab, in the Zoom group, click Zoom.

  3. Choose the setting that you want.

  4. Click Save.

    Keyboard shortcut: Ctrl+S

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