Use this guide to learn how to have impromptu online meetings and conference calls by using Microsoft® Lync™ 2010 communications software.
What do you want to do?
Start sharing activities
It takes only a couple of clicks to share your screen with a colleague in another location, give a formal Microsoft® PowerPoint® presentation, or share ideas on the whiteboard.
Share your desktop or monitors
-
In the Lync main window, in your Contacts list, double-click a contact’s name.
-
When the conversation window opens, click the Share menu.
-
Choose which monitors to share.
Note: Whenever you’re actively sharing or presenting, a bar is shown at the top of the window that reads You are sharing.
Choose a program to share
Sometimes you want to share only a single program and its windows.
-
In the conversation window, click the Share menu, and then click Program.
-
In the Share Programs dialog box, double-click the program that you want to show.
Note: Whenever you’re actively sharing a program, a bar is shown at the top of the window that reads You are now sharing and a glow appears around the program window indicating what is being shown.
Stop sharing your desktop, monitors, or programs
-
On the sharing bar at the top of your screen, click the Stop Sharingbutton.
Give someone control of your desktop
When you start sharing your desktop, a monitor, or a program, you’re the only one in control. When you’re ready, you can allow others to use their own mouse and keyboard to navigate and make changes on your computer. You can take back control at any time.
-
On the sharing bar, click the Give Controlmenu, and then do one of the following:
-
To allow anyone in the meeting to automatically take control of your computer, click Automatically accept control requests.
-
To give control only to an individual, click the person’s name under Attendees.
Note: If you choose an individual, this person can immediately control your mouse and make edits using their keyboard. If you choose Automatically accept control requests, people automatically get control when they click Request Control.
Take back control at any time
-
On the sharing bar, click the Give Controlmenu.
-
If Automatically accept control requests is selected, click it to clear it or, to take back control from an individual, click Take Back Control.
Give a PowerPoint presentation with confidence
Giving a prepared presentation to a group, you most likely want to control the content, pace, and what’s being shown at all times.
-
In the Lync main window, in your Contacts list, double-click the contact’s name.
-
In the conversation window, click the Sharemenu, and then click PowerPoint Presentation.
-
In the Present PowerPoint dialog box, double-click the PowerPoint presentation that you want to present. As soon as the content is converted and uploaded, the other participants can see your presentation.
Note: Whenever you are presenting, a bar is shown at the top of the window that reads You are now presenting.
Stop presenting
-
On the sharing bar, click Stop Presenting.
Record conversations, calls, or online meetings
You can record online meetings, calls, and conversations. By default, recordings are saved to your computer at C:\Users\username\Lync 2010 Recordings.
Record a conversation or call
When you’re in a meeting, conversation, or a call, you can start recording.
-
In the conversation window, click the More Options menu, and then click Start Recording.
Play a recording
You can play recordings from the Microsoft® Lync™ 2010 Recording Manager by doing the following:
-
Click Start, click All Programs, click Microsoft Lync 2010, and then click Microsoft Lync 2010 Recording Manager.
-
In the Microsoft Lync 2010 Recording Manager, click a recording, and then click Play.
Export a recording for distribution
You can also export a recording that you can save to a shared location and send as an email attachment.
-
In Lync 2010 Recording Manager, click Lync Recordings, click a recording, click Export, and then follow the steps provided. By default, the distributable recording is saved to the C:\Users\username\Lync 2010 Recordings folder.