Word Quick Start

With Word on your PC, Mac, or mobile device, you can:

  • Create documents from scratch, or a template.

  • Add text, images, art, and videos.

  • Research a topic and find credible sources.

  • Save to OneDrive, to get to your documents from your computer, tablet, or phone.

  • Share your documents, and work with others.

  • Track and review changes.

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Create a document

  1. Open Word.

  2. Select an option:

    • Select Blank document to create a document from scratch.

    • Select one of the templates.

    • Select Take a Tour for Word tips.

Word new doc templates

Add and format text

  1. Place the cursor where you want, and type some text.

    The status bar at the bottom of the document shows the Page and number of words.

  2. To format text, select the text, and then select an option on the Home tab: Bold, Italic, Bullets, Numbering, ...

Word ribbon format text options

Office 365 word and page count

Save your document to OneDrive

When you save your files to the cloud, you can share and collaborate with others, and get to your files from anywhere - on your computer, tablet, or phone.

  1. Select File > Save As.

  2. Select OneDrive.

    Save personal files to OneDrive - Personal, and work files to your company OneDrive. You can also save to another location in the list, or Add a Place.

Save Word file to the cloud

Check spelling, grammar, and style with Editor

Word automatically checks spelling and grammar, and makes styles suggestions with Editor, marking misspelled words with a red squiggly underline, grammar mistakes with a blue double underline, and style suggestions with a gold dotted line.

Note: Editor is only available for Office 365 customers and comes in limited languages. The feature also includes an Accessibility Checker. To learn more, see Editor - your writing assistant.

  1. Right-click the word and read the explanation.

  2. Select a correction, or select Ignore.

Office 365 Spelling & Grammar example

Do research

With Researcher, you can search for a topic on the web, find credible research articles, and insert content and images - all from within your Word document.

  1. On the References tab, select Researcher.

  2. Type a topic in the Search box and press Enter.

  3. Choose the resources that you'd like to use from the search results.

    Researcher can help you prepare an outline, and add and edit citations in your document.

    To learn more, see Research for your paper easily within Word.



Use Styles

Use Styles for headings, paragraphs, ... to apply a consistent font, font size, font color, and spacing throughout your document.

  1. Select the words, paragraph, list or table that you want to apply a style to.

  2. On the Home tab, in Styles, select the style that you want.

Office 365 Word Styles on Home tab

Office 365 Word Styles drop-down

Select Styles Sets and Themes

Use Style Sets and Themes to add a professional look to your document.

  1. On the Design tab, point to the different Style Sets and watch the formatting change automatically.

  2. Select Themes, and choose a theme from the drop-down.

Office 365 Word Themes

Add Pictures, Shapes, SmartArt, or a Chart

  1. Select the Insert tab.

  2. Select what you want to add:

    • Pictures - select Pictures, browse for the picture you want, and select Insert.

    • Shapes - select Shapes, and then select a shape from the drop-down.

    • SmartArt - select SmartArt, choose a SmartArt Graphic, and select OK.

    • Chart - select Chart, select the chart you want, and select OK.

Office 365 Word Pictures SmartArt Charts

Share your document

To share a file from within Word:

  1. Select Share Share on the ribbon.

    Or, select File > Share.

    Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.

Share icon and dialog box

Co-edit a document

After you share your document, you can work on that file at the same time with others.

  • For the best experience, work together in Word Online and see real-time changes.

  • Under Share, you will see the names of who else is also editing the file.

  • Colored flags will show you exactly where in the document each person is working.

Color flag in Word Online as you co-edit

Chat in a document

  1. If there's another person editing your file online, select Chat to open a chat window.

  2. Type some text and press Enter to send your message.

Your conversations won't be saved when you close a file. If you'd like to keep a record of your chat and have ongoing conversations, talk with your colleagues in Microsoft Teams.

Chat in a document

Chat in a document - 3

Track and review changes

  1. To track changes, select Review >Track Changes.

    The Track Changes button highlights, and any new changes are marked. To stop tracking changes, select Track Changes again.

  2. To review changes:

    • Place the cursor before a change.

    • Select Accept to keep the change, or Reject to remove it.

    To accept all changes, select Accept All Changes from the drop-down.

Office 365 Word Track Changes

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