What is OneDrive for Business?

OneDrive for Business is a place where you can store, sync, and share your work files. As part of Office 365 or SharePoint Server 2013, OneDrive for Business lets you update and share your files from anywhere and work on Office documents with others at the same time.

Note   OneDrive for Business is different from OneDrive, which is intended for personal storage separate from your workplace. OneDrive for Business is also different from your Office 365 team site, which is intended for storing team or project-related documents. If you have a small business, it's ideal to set up your file storage to use OneDrive for Business and Office 365 team sites together.

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Store your work documents and related files

If you’re using Office 365, you get 1 TB of space in the cloud for OneDrive for Business. If your OneDrive for Business library is hosted on a SharePoint server in your organization, your organization’s administrators determine how much storage space is available.

All files that you store in OneDrive for Business are private unless you decide to share them. You can easily share a file with everyone in your organization by placing it in the Shared with Everyone folder, for example. You can also share files with specified co-workers so you can collaborate on projects. If you’re signed-in to Office 365, you may even be able to share with partners outside of your organization, depending on what your company allows.

Tip   When you send email from Outlook Web App, you can attach a OneDrive for Business file as a link, instead of sending an attachment. When you Attach a file as a link, you automatically give the people you send the message to permission to edit the file. Plus, you save space in everyone's mailbox and encourage people to edit the same copy in OneDrive for Business.

To get to OneDrive for Business:

  1. Sign in to Office 365 or your SharePoint 2013 site with your work or school account.
    Office 365 portal sign in screen

  2. At the top of the page, select OneDrive. Or, select the app launcher Office 365 app launcher icon, and then select OneDrive.

    Office 365 navigation options

OneDrive for Business is provided to you through your organization’s subscription to SharePoint Online in Office 365 or through an on-premises installation of SharePoint Server 2013.

To learn more about the OneDrive for Business library, see:

Sync OneDrive for Business to your computer

The OneDrive for Business sync app lets you synchronize your OneDrive for Business library or other SharePoint site libraries to your local computer. This sync app is available with Office 2013 or with Office 365 subscriptions that include Office 2013 applications. If you don’t have Office 2013, a free download of the OneDrive for Business sync app is also available.

To sync OneDrive for Business, sign in to Office 365 or SharePoint, select OneDrive at the top of the page, and then click Sync.

Syncing OneDrive for Business or a site library to your computer

You’ll find your synchronized files in your File Explorer, under Favorites. If you’re syncing an Office 365 OneDrive for Business library, your synchronized files appear in the OneDrive@<organization> folder. Work on them locally if you like and your changes will be synchronized automatically with your OneDrive for Business library when you’re online.

How is OneDrive for Business different from OneDrive?

Microsoft offers another storage service called OneDrive. You may already be using OneDrive to store documents and other content in the cloud. This service is different from OneDrive for Business:

  • OneDrive is free online personal storage that you get with either a Microsoft account or Outlook.com. Use OneDrive to save documents, photos, and other files in the cloud, share them with friends, and even collaborate on content. You’re free to decide how you want to use it.

  • OneDrive for Business is online storage intended for business purposes. Your OneDrive for Business is managed by your organization and lets you share and collaborate on work documents with co-workers. Site collection administrators in your organization control what you can do in the library.

Note    In the header or elsewhere on your SharePoint or Office 365 site, ‘OneDrive’ appears as an abbreviation of OneDrive for Business to keep things simpler.

Learn more

For more information about using OneDrive for Business and the OneDrive for Business sync client:

For information about

Go to

Storing and managing content

Sharing and collaborating on content

Synchronizing content with a local device

See Also

Visit the Office 365 Learning Center

Applies To: Office 365 End User, SharePoint Online, Office 365 Admin, OneDrive, Office 365 Small Business Admin, SharePoint Server 2013 Preview, OneDrive for Business, SharePoint Server 2013 Enterprise



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